Coordinator, Environmental Intelligence

Benefits:

• Medical: Blue Cross Blue Shields of Michigan
• Dental: Delta Dental
• Vision: VSP
• Life: The Standard
• Voluntary Life: The Standard
• Short Term Disability: The Standard
• Long Term Disability: The Standard
• Hospital: The Standard
• Critical Illness: The Standard
• Accident: The Standard
• 401K - After 3 months of employment with employer match

Key Responsibilities

Environmental & Space Intelligence Management

• Maintain and update the organization’s space inventory, layouts, and utilization data.
• Track room classifications, square footage, and functional use.
• Support data-driven recommendations for space optimization.

Room Booking & Payment Management

• Directly manage room and space reservations for meetings, training, projects, and events.
• Coordinate contracts, invoices, and payments related to room usage.
• Track usage costs and provide reporting to leadership.

Move & Relocation Coordination

• Serve as lead coordinator for internal relocations and space changes.
• Schedule and coordinate with IT, operations, vendors, and impacted teams.
• Ensure minimal disruption to ongoing operations.

Utilization Auditing & Rounding

• Conduct periodic physical or virtual audits of spaces.
• Identify underutilized areas, overcrowding, or layout improvement opportunities.
• Flag misplaced or surplus equipment.

Standards & Environment Support

• Support furniture, equipment, and layout standards.
• Coordinate ordering and installation where applicable.
• Ensure alignment with safety, quality, and operational standards.

Project & Operations Support

• Provide space and environmental data to project and service order managers.
• Support planning for expansions, reconfigurations, or new initiatives.

Reporting & Continuous Improvement

• Produce reports on utilization, bookings, costs, and trends.
• Recommend process and system improvements.

Qualifications & Requirements

• 3+ years of experience in space coordination, facilities coordination, operations coordination, or project support.
• Strong logistics, organization, and multitasking skills.
• Experience working with databases, spreadsheets, or space/work order systems.
• Strong communication skills.

Preferred Qualifications

• Experience with AutoCAD, Revit, or similar layout / spatial tools.
• Experience in healthcare, technical services, facilities, IT services, or complex environments.
• Background in project coordination or operations analytics.

Key Competencies

• Process-oriented
• Detail-focused
• Strong follow-through
• Analytical thinking
• Customer-service mindset
• Adaptability

Success Metrics (First 12 Months)

• Accurate space inventory and booking records
• On-time, error-free room bookings and payments
• Reduced space conflicts and last-minute changes
• Improved utilization visibility
• Positive stakeholder feedback

in Collaborative currently provides customized partnership solutions to the healthcare industry. Our solutions are specifically designed for each client, for each partnership— servicing the built environment.

Intent to be Unique:

in Collaborative will be the superior choice for facility support services because we will redefine excellence through innovation, data-driven insights, and intentional strategies rooted in evidence-based research. Our approach goes beyond traditional solutions, leveraging advanced technology and analytics to provide actionable intelligence that empowers smarter, more strategic decision-making.

By staying ahead of industry trends and focusing on continuous improvement, we ensure our responses are not only timely but also tailored to address the unique challenges found within the Environment of Care. This commitment to precision and intentionality enhances operational efficiency, optimizes resources, and elevates outcomes for our clients.

We don’t just react—we anticipate. By integrating cutting-edge innovation with a steadfast focus on research-supported practices, we create sustainable, high-impact solutions that inspire confidence and deliver measurable success in every aspect of support services for the healthcare industry.

Human Quality Management:

• Leaders With A Voice

The leaders within in Collaborative shape company culture by inspiring trust, fostering collaboration, and driving meaningful change. Their ability to clearly articulate vision and values not only empowers teams and cultivates engagement but also ignites passion and purpose—individuals feel valued, motivated, and driven to contribute to shared success. Top-level leadership reinforces this by empowering local leaders to have a voice in operations, ensuring decisions are informed by those closest to the work.

• ESG + Safety

in Collaborative is committed to embedding privacy and safety at the core of our ESG plan, recognizing their vital role in fostering trust, well-being, and operational excellence. A workplace that prioritizes security—free from physical hazards, threats, and breaches of confidentiality—empowers employees to perform with confidence and peace of mind. By creating an environment where individuals feel protected and valued, we drive engagement, motivation, and resilience. This commitment not only supports a healthier, more effective workplace but also reflects our dedication to ethical responsibility and sustainable, people-focused growth.

• Communication At All Levels

in Collaborative believes effective communication is the cornerstone of a thriving organization, fostering trust, clarity, connection, and a culture of continuous improvement. Open and transparent dialogue align teams with organizational goals, values employee input, and empowers individuals to feel informed, appreciated, and deeply engage in driving success.

• Feedback + Acknowledgment

Feedback, acknowledgment, and continued learning drive a thriving workplace environment by fostering growth, motivation, and a sense of value. in Collaborative recognizes contributions, provides insights, and encourages skill development in every member of the team. By doing this, we empower employees, strengthen relationships, and cultivate a positive, high-performing organization.

• Competitive Pay + Benefits

Competitive pay and benefits are essential for building a thriving team, attracting top talent, retaining dedicated employees, and fostering loyalty. When employees feel valued and supported, they stay engaged, perform at their best, and drive innovative and growth. Prioritizing compensation and meaningful benefits creates a high-performing team and positions in Collaborative as an employer of choice.

• Identity Beyond The Job

in Collaborative is built on the principle that work-life balance is essential for overall well-being and success. We recognize the importance of individuals having an identity beyond their professional roles—pursuing passions, spending time with loved ones, and prioritizing personal growth. By cultivating a culture that values balance and flexibility, we empower our team members to bring their best selves to work, knowing they are supported in leading fulfilling lives outside the job. This approach not only enhances individual happiness but also drives greater creativity, productivity, and long-term success.

Position Summary

The Environmental Intelligence Coordinator is responsible for maintaining accurate space and environmental intelligence data, coordinating internal moves and space changes, and managing room bookings and payments across the organization. This role bridges operations, project teams, and environmental intelligence strategy to ensure spaces are utilized efficiently, changes are coordinated smoothly, and costs are controlled.

The position serves as a centralized hub for space-related information, logistics, and coordination across multi-site and contract-based environments.