Clerk IV

Description

SUMMARY:
Under general supervision, is responsible for a variety of functions that support all operations, performs a variety of complex clerical support duties, and may be independently responsible for complex clerical functions. This position may serve as lead worker in the clerical unit which includes assigning work to staff, providing detailed training, reviewing work products, responding to inquiries of staff, and assisting with workflow planning and procedural improvements.


ESSENTIAL FUNCTIONS:
• Investigates and resolves issues related to legal documentation and other problem areas.
• Determines the pertinence and adequacy, arrangement and form of reports or correspondence requiring familiarity with Court rules, policies and procedures.
• Draft and type important and/or confidential correspondence and reports.
• Plans, schedules and reviews work of subordinates, as assigned.
• Leads group of clerical employees, as assigned.
• Operates computers, copy machines and other office equipment.
• Performs word processing functions, including proofreading and checking work for accuracy.
• Creates and maintains records in databases, spreadsheets and logs.
• Performs other duties as assigned.

QUALIFICATIONS, LICENSES AND CERTIFICATIONS:
• High school graduation or its equivalent.
• Two (2) years of successful clerical experience; experience in a court setting, preferred
• Experience using MS Office Suite and relevant software and systems.
• Experience commensurate with the job that demonstrates the required skills and competencies may be considered in lieu of education requirement(s).
• If an employee drives on behalf of the Court, the employee must possess and maintain a valid Michigan driver's license, no fault insurance and access to a vehicle to use in the performance of assigned duties.

KNOWLEDGE, SKILLS AND ABILITIES:
• Ability to apply general rules to specific problems and identify effective solutions.
• Excellent verbal and written communication skills to effectively explain court procedures to diverse audiences and interact professionally with internal and external customers.
• Ability to establish and maintain effective working relationships with colleagues, officials, and the public, even in high-stress situations.
• Strong time management, planning, and organizational skills, with the ability to meet deadlines and manage the work of others.
• Thorough understanding of court processes, policies, and procedures.
• Proven ability to exercise sound judgment and maintain confidentiality.
• Maintain a professional appearance and demeanor.
• Ability to work with a diverse population.

PHYSICAL REQUIREMENTS:
• Must be able to lift 25 lbs.

ADDITIONAL REQUIREMENTS:
• Successful completion of criminal and IV-D background check, fingerprinting and rechecks.
• Applicants must be legally authorized to work in the U.S.

The above statements describe the general nature and level of work performed by employees assigned to the title. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description. Specific job duties vary from position to position.

Grant funded positions are contingent on availability of grant funding and may be terminated should funding substantially reduce or cease. The affected employee may be considered as a candidate for other vacant positions within the Court for which they are qualified.

NOTES: 05/24/2017 Updated for content and format
09/29/2021 Updated for content
02/29/2024 Updated Qualifications
05/28/2025 Updated format and content

Requirements

ELIGIBILITY : This examination is open to anyone who meets the minimum qualifications.


SELECTION : Applications will be screened for compliance with eligibility requirements and minimum qualifications. Selection will be based on appropriate job-related criteria. Applicants who achieve a passing score on each portion of the screening process shall be placed on the eligibility list.


NOTE : Information provided on application forms and subsequent verification thereof may be used to determine applicant's qualifications for this position . Incomplete or illegible applications will not be considered . Faxed or emailed applications are not acceptable .

SCREENING EXAMINATION COMPONENTS AND WEIGHTS (Total 100% MAX-70% MIN)

Evaluation of Training, Experience & Personal Qualifications Pass/Fail


Interview 100%

APPLICATION PROCEDURE& DEADLINE :

APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED IN ELECTRONIC FORM THROUGH THE COURT'S WEBSITE: . The direct link to this site:

A valid email address is required to apply. Applicant will receive a confirmation after successful submission of the electronic application. An official copy of all transcripts/diplomas must be available at time of interview. Resumes may be included with the application form, but may not be substituted for it. Applicants with disabilities may be entitled, under applicable State and Federal law, to reasonable accommodations to facilitate participation in the examination process. If you will require special accommodations because of a disability, please call View phone number on click.appcast.io.


POSTING : This notice must be posted on all bulletin boards until the filing date has expired.


** AN EQUAL OPPORTUNITY EMPLOYER **

Equal Employment Opportunity Policy

The Court is an equal opportunity employer and does not discriminate against otherwise qualified individuals on the basis of age, gender, race, religion, color, national origin, handicap/disability, marital status, sexual orientation, gender identity, height, weight or any other legally protected status. The prohibition against employment discrimination may extend to conduct that employees are subjected to from vendors, contractors, customers, or others who enter the workplace. Unlawful discrimination may include, but is not limited to, employment actions related to recruitment, examination, transfer, appointment, training, promotion, or the administration of employee benefits. The Court is committed to complying with all applicable federal, state, and local laws that pertain to employment.


In addition to wages, retirement plan, medical, dental, and vision benefits, the Court offers generous vacation time and has an extensive holiday schedule that includes paid end-of-year shut down. Additionally, employees of the Court may be eligible for forgiveness of their student loans under the federal Public Service Loan Forgiveness (PSLF) program. More importantly, if you are service-oriented and have an interest in work that is closely connected to the community, employees of the Third Judicial Circuit of Michigan are rewarded with the satisfaction of participating in the provision of justice in Michigan's largest, most populous county.