Administrative Assistant II - Full Time; 1164-401-N

Administrative Assistant II

For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness.

Older Adult Centers promote an active life for seniors. The centers aim to assist them to preserve their independence and health by offering various range of activities and services such as serving breakfast, lunch, health screenings, social services, educational workshops, class exercises, discussion groups, games, art classes, lectures, workshops, organized outings, and special events.

The Administrative Assistant II is responsible for the overall organization of clerical, administrative and bookkeeping responsibilities for Older Adult Services per agency and funding source regulations while assisting in promoting a welcoming environment for all older adults and visitors. Administrative Assistant II will be a full licensed user in NetSuite fiscal platform of the agency and responsible for entering information and data into the database for multiple sites as assigned.

• Perform clerical functions including data entry, filing, answering phones and distributing mail.
• Establish and maintain files and records according to agency and funding source regulations including staff time sheets.
• Maintain accurate ledgers according to agency regulations on expenses and contributions for the programs.
• Handle billing matters by processing check requests, interact with vendors and maintain petty cash.
• Maintain program inventory including office and program supplies.
• Prepare and submit all financial and statistical reports required.

Qualifications:

• High School Diploma or GED graduate with course work in business math and bookkeeping
• Computer literate with knowledge of MS Word, Excel, PowerPoint, & Outlook.
• Excellent organizational, time management & interpersonal skills.
• Knowledge of Bookkeeping.
• Exhibit people skills with experience working in customer service.
• Demonstrate time management and organizational skills.
• Attended or will attend cultural, disability and LGBT sensitivity training.
• Bilingual preferred.
• Ability to travel between program sites as needed.
• Ability to lift to 15lbs.

Benefits:

• We offer competitive salaries and excellent benefits, including:
• Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually)
• Medical
• Dental
• Vision
• Retirement Savings with Agency Match
• Transit
• Flexible Spending Account
• Life insurance
• Public Loan Forgiveness Qualified Employer
• Training Series and other additional voluntary benefits.