Office Manager

Job Description

Job Description

Office Manager

Location: On-Site

Schedule: Monday–Friday, 8:00 AM – 5:00 PM (1-hour lunch)

Duration: Temporary assignment through approximately November

Position Overview

Our client is seeking a friendly, organized, and adaptable Receptionist / Office Manager to provide front-office support and assist with daily office operations. This role is ideal for someone who enjoys working in a fast-paced, collaborative environment, interacting with employees, visitors, and customers while helping to keep the office running smoothly.

The successful candidate will be customer-service focused, highly organized, proactive, and comfortable managing multiple priorities throughout the day.

Key Responsibilities

Front Desk & Customer Service

• Serve as the first point of contact for visitors, clients, employees, and personal assistants.
• Greet and assist appointments, walk-ins, and guests in a professional and welcoming manner.
• Answer questions, provide information, and direct inquiries to the appropriate departments.
• Support the resolution of customer concerns and escalate more complex issues when necessary.
• Maintain a positive and professional office environment for employees and visitors.

Office Operations & Administrative Support

• Support day-to-day office operations to ensure an organized and efficient workplace.
• Conduct regular office walkthroughs to maintain cleanliness, organization, and adherence to workplace standards.
• Monitor and replenish office, kitchen, and common-area supplies.
• Coordinate office logistics, visitor schedules, meetings, lunches, and onsite events.
• Assist with office communications, policy updates, and procedural changes.
• Partner with Facilities, IT, HR, and other departments to support office needs.

Facilities & Event Coordination

• Coordinate maintenance requests, repairs, and vendor visits.
• Assist with meeting and event planning, including room setup, scheduling, and audiovisual equipment coordination.
• Support office safety initiatives and emergency preparedness procedures.
• Perform occasional light manual tasks such as moving supplies, preparing meeting spaces, and organizing office materials.

Onboarding & Offboarding Support

• Coordinate onsite onboarding logistics, including workstation preparation, office tours, supply distribution, and badge management.
• Assist with employee offboarding processes in partnership with HR, IT, Security, and Facilities.
• Prepare and reset workstations for incoming employees.
• Manage office communication channels and team distribution lists as needed.