Senior Administrative Assistant

Senior Administrative Assistant

The George Washington University is the largest university in the Nation's Capital and is located in the heart of Washington DC. Located just four blocks from the White House, GWU is at the center of U.S. government, policy and law. This location provides an unparalleled opportunity to study, teach and learn among leaders and practitioners in every discipline, taking part in work that shapes the local DC community, the nation, and the world. This position will report to the Director of Administration. The Office of the President (OTP) is seeking a Senior Administrative Assistant for the front office responsible for front desk duties in addition to general administrative tasks. This role will provide administrative services and special project support within the Office of the President.

Responsibilities include, but are not limited to:

• Answering phones, routing calls, and taking messages in a professional and timely manner
• Greeting visitors, notifying staff of their arrival, and maintaining a welcoming reception area
• Keeping updated phone and mail logs
• Maintaining cleanliness and organization of the reception area
• Coordinating mail flow in and out of the office for the OTP and Provost's Office, including collecting, sorting, and distributing parcels and correspondence
• Maintaining updated records and files, organizing storage and common spaces, and ensuring office supplies are fully stocked
• Managing conference room reservations for rooms in Buildings 1918 and 1922
• Monitoring and managing the President's scheduling inbox, ensuring timely responses and coordination of requests
• Providing scheduling support, including coordinating calendars, confirming meeting logistics, and resolving scheduling conflicts
• Processing presidential intake forms and preparing associated briefing materials
• Assisting the OTP Director of Administration with calendar coordination, memo and document review, and meeting and event setup
• Preparing and processing expense reports accurately and in a timely manner
• Supporting employee onboarding activities, including supply orders, office setup, and employee welcome
• Serving as backup support for team members during absences to ensure continuity of operations
• Assisting with special administrative projects and office-wide coordination efforts
• Developing a working knowledge of all aspects of conference and event operations to support planning and execution
• Coordinating with facilities, maintenance, mail services, and security personnel to ensure smooth day-to-day operations and office continuity, including building management support
• Performs other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications: Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications: Previous experience with an office front desk as Administrative Assistant Experience supporting senior leadership or executive offices Experience managing complex scheduling, meetings, or events Experience with office operations (facilities coordination, expense processing, etc.)

Hiring Range - $21.80 - $33.98

GW Staff Approach to Pay - How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: President

Family - Administration

Sub-Family - Administrative / Operations

Stream - Service and Support

Level - Level 3

Full-Time/Part-Time: Full-Time

Hours Per Week: 40 per week

Work Schedule: Monday - Friday, 8:00 am- 5:00 pm

Will this job require the employee to work on site? Yes

Employee Onsite Status - On-campus (in person)

Telework: No

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants: Employer will not sponsor for employment Visa status

Internal Applicants Only? No

Posting Number: S014290

Job Open Date: 07/07/2026

Job Close Date:

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening - Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement: The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.