Executive Personal Assistant

Job Description

Job Description

Targazyme is seeking a highly organized, proactive, and detail-oriented  Personal & Executive Assistant to the CEO to provide comprehensive administrative, operational, and personal support. This role requires exceptional professionalism, discretion, strong communication skills, and the ability to manage multiple priorities in a fast-paced biotechnology environment.

The ideal candidate thrives in a dynamic setting, anticipates needs before they arise, and serves as a trusted partner to the CEO while supporting daily business operations and strategic initiatives.

Key Responsibilities

Executive Support

• Manage the CEO's complex calendar, scheduling meetings, travel, and appointments.
• Coordinate domestic and international travel arrangements, itineraries, and accommodations.
• Prepare agendas, presentations, reports, meeting materials, and briefing documents.
• Draft, edit, and proofread correspondence, emails, and executive communications.
• Screen and prioritize incoming communications and requests.
• Track deadlines, action items, and follow-up tasks across multiple projects.
• Assist with investor, board, scientific, and business meetings.

Administrative & Operational Support

• Coordinate meetings with investors, researchers, physicians, collaborators, and business partners.
• Organize confidential documents and maintain electronic filing systems.
• Prepare expense reports and assist with budgeting and invoice tracking.
• Support conference planning, event coordination, and executive logistics.
• Assist with grant submissions, regulatory documentation, and administrative projects as needed.
• Conduct research and compile information for executive decision-making.

Personal Assistance

• Coordinate personal appointments and scheduling.
• Assist with errands and personal administrative tasks as needed.
• Manage reservations, travel, and special projects.
• Handle confidential personal matters with discretion and professionalism.

Qualifications

• Bachelor's degree preferred.
• 2+ years of executive assistant, administrative, or related experience.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism and discretion with confidential information.
• Ability to multitask while maintaining attention to detail.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Experience coordinating travel and managing executive calendars.
• Comfortable working independently with minimal supervision.
• Experience in biotechnology, healthcare, legal, or startup environments is a plus.

Preferred Skills

• Excellent problem-solving and critical-thinking abilities.
• Strong interpersonal and relationship-building skills.
• Ability to anticipate executive needs and take initiative.
• Experience supporting C-level executives.
• Familiarity with project management software and CRM systems is a plus.

What We're Looking For

We're looking for someone who is dependable, resourceful, and eager to contribute beyond traditional administrative responsibilities. This position offers the opportunity to work closely with executive leadership and gain firsthand exposure to biotechnology operations, strategic planning, investor relations, and company growth initiatives.

If you enjoy working in a fast-paced environment where no two days are the same and take pride in helping executives operate at their highest level, we'd love to hear from you.