Administrative Coordinator
$30 per hourInsight Global
Overview A large manufacturer of innovative laboratory products and consumables for the life science and biotechnology research sectors is looking for a Sales Administrative Coordinator to join the team locally in Carlsbad, CA. The Sales & Administrative Coordinator provides essential support to the Sales department, scientists, and executive level by managing administrative tasks, coordinating logistics, and ensuring timely and accurate execution of operational processes. This role helps maintain smooth departmental workflows and upholds company standards for financial and customer service excellence. Required Skills & Experience Minimum of 3 years of experience in administrative support, preferably within a sales or customer-facing environment Bachelor’s degree (BA) in Business Administration, Communications, or a related field Proficiency in Microsoft Office Suite, including Word and advanced Excel skills (pivot tables, formulas, data analysis) Strong organizational and time management skills; excellent written and verbal communication abilities Ability to manage multiple priorities and meet deadlines in a fast-paced environment Experience with PC-based software systems and CRM tools is a plus Key Responsibilities Assist with sample part requests and verify shipments Create and send customer sales quotes Facilitate new customer documentation and onboarding Generate loaner orders and provide order/shipment tracking information Travel & tradeshow logistics: develop itineraries and book travel for the Sales team (airfare, hotels, etc.) Coordinate tradeshow, exhibit, and tabletop bookings Manage tradeshow shipments, ensuring timely delivery and return Upload attendee details, employee bios, presentations, and company information to tradeshow portals Identify booth furnishing needs and communicate with purchasing Calendar & system management: maintain a comprehensive calendar for tradeshow schedules, travel bookings, and hotel room block openings Track team member travel locations to ensure accurate scheduling and coordination Job Details Location: Carlsbad, CA 92008 (Fully Onsite) Contract: 6 month contract-to-hire Pay: $30/hr #J-18808-Ljbffr
$21 - $22 per hour
...help you grow and advance your career. A workplace built on respect, collaboration and passion for care. Responsibilities Coordinate call center operators to ensure compliance with training and policies and procedures including those of Artera. Train new...SuggestedWork at officeFlexible hours- ...effectively. The role involves answering phones, greeting visitors, and following reception policies as outlined. Responsibilities also include assisting with administrative tasks and ensuring compliance with information privacy protocols. #J-18808-Ljbffr Heritage Manor CareSuggested
$27 - $35 per hour
...Our Team! Del Mar Family Dentistry is a General Dental Fee-For-Service Practice that needs an outstanding full-time Lead Administrative Coordinator and leader for our administrative department. Are you outgoing, bubbly, and able to create a warm first impression? Do...SuggestedHourly payFull timeWork at office$25 - $30 per hour
...Administrative Position The primary purpose of your job position is to maintain administrative activities in accordance with current applicable federal, state, and local standards, guidelines and regulations, our established policies and procedures, and as may be directed...SuggestedWork at officeLocal areaPACS Inc
Carlsbad, CA3 days ago$25 - $27 per hour
...Inside Sales & Administrative Coordinator Location: Onsite Schedule: Monday-Friday, 7:00 AM - 4:00 PM Pay: $25.00-$27.00 per hour Position Summary The Inside Sales & Administrative Coordinator...SuggestedHourly payWork at officeLocal areaMonday to Friday- ...PMP is seeking a motivated, detailed, communicative and personable professional to join our team as Front Desk Administrative Support Coordinator , Carlsbad, CA. Who We Are Property Management Professionals (PMP) is an industry leading Association management...Full timeWork at officeLocal areaRemote workMonday to FridayShift work
$21 - $22 per hour
Shift/Hours: Monday - Friday (Potential for full-time) 8:00-5:00 PM Pay Range: $21/hr - $22/hr Location: Carlsbad, Vista, San Marcos, Oceanside, Escondido We are thrilled to announce a new General Office Clerk opportunity! PrideStaff, a nationally recognized staffing...Full timeTemporary workWork at officeImmediate startMonday to FridayShift workPrideStaff
Carlsbad, CA11 hours ago- ...Join an energetic team of people working together and helping each other. We are looking for a Dental Front Office/ Treatment Coordinator to provide top notch customer service to our patients. This candidate must be supper enthusiastic, full of positive energy, excellent...Private practiceWork at officeMonday to Friday
Shahrokh Dental Corporation
Encinitas, CA29 days ago $22 - $24 per hour
...Job Description Job Description Front Office Coordinator LHH is partnering with an established organization in Valley Center to... ...employees. The position supports daily front office operations, administrative tasks, and ensures a welcoming and professional environment....Hourly payFull timeTemporary workWork at officeLocal areaMonday to FridayLHH US
San Marcos, CA4 days ago$20 - $21 per hour
...We are thrilled to announce a new Administrative Assistant opportunity! PrideStaff, a nationally recognized staffing company, has been given the chance to assist a top employer. Are you currently working but looking to explore new Administrative Assistant opportunities...Hourly payTemporary workImmediate startPrideStaff
Carlsbad, CA11 hours ago- ...clients in Carlsbad to find a dependable and detail-oriented Administrative Assistant to join their team. This is a great opportunity... ...and greet visitors Manage calendars, schedule meetings, and coordinate appointments Assist with travel arrangements and expense reporting...Work at officeLocal area
Vaco
Carlsbad, CA11 hours ago $33 - $36 per hour
...Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to support four members of... ...Leadership Support Team, you will be primarily responsible for coordinating day-to-day schedules and scheduling appointments for...Hourly payWork at officeFlexible hoursVuori, Inc.
Carlsbad, CA3 days ago$18 - $24 per hour
...and provides back-office support for 15+ franchise locations across multiple brands. The ideal applicant has strong accounting, administrative, organizational, and interpersonal skills, with excellent written and verbal communication to handle the various aspects of the...Full timeWork at officeRemote workFlexible hoursWorkstream
Carlsbad, CA2 days ago$21 - $25 per hour
...cheerful smile and would like to join the best team in town...we would like to meet YOU! Title DENTAL FRONT OFFICE PATIENT COORDINATOR POSITION Job Description We are seeking a Front Office Assistant to join our team at Smiles By Design in Encinitas, California...Hourly payFull timeWork at officeMonday to FridayShift workSmiles By Design Dental Group
Encinitas, CA24 days ago$102k - $110k
...professional area. or 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration or related major; 2 years experience in the guest services, front desk, or related professional area. Core Work Activities Leading...Hourly payLocal areaRelocation package- A family-owned water filtration company in Escondido is seeking an organized Office Manager with strong loan processing experience to join their growing team. This role requires at least 2 years of hands-on loan processing experience and involves managing loan files, scheduling...Work at office
- ...care to individuals in the comfort of their own homes. As an Administrator/Office Manager, you will be responsible for overseeing... ...Responsibilities Oversee office operations, ensuring smooth coordination across scheduling, intake, HR, and client services Provide...Full timeWork at office
$50k
...and accuracy Verify employment, income & borrower data via phone and CRM Schedule installs & update calendars in our CRM system Coordinate daily with the Install/Sales Manager and service techs Respond to service calls and help maintain our 5-star customer...Work at officeMonday to Friday$28.77 - $36 per hour
Overview REI Co-op is united around discovering, building and celebrating better ways of working in this world, all so that folks can find and pursue a love of the outdoors. When you work for the co-op, you do your best work with the support to live your best life. ...Hourly payREI
Carlsbad, CA3 days ago$24 per hour
Department Supervisor | Home Depot Department Supervisors lead, train, coach and develop associates in each department to ensure customers receive excellent service and can easily find the merchandise they need. In addition, they provide valuable input into operational...Home Depot
Carlsbad, CA4 days ago- ...Job Description Job Description Description: In a Sentence : The Youth Ministries Administrative Coordinator supports the mission of EFCC by providing administrative leadership, organizational excellence, and proactive communication that enables Next Gen pastors...Work at office
- Job Title Duties Scan Invoices Complete Transfer Orders Weekly Gather Biweekly Reports From Centers Update Excel Files Assist With Month-end Inventory (Import) Create Sales Orders Preferred Skills And Experience Microsoft Office (Word & Excel)...Work at office
- ...Job Description DoD SkillBridge Internship Title : Office Administrator Location : Vista, California Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most...Contract workWork experience placementInternshipWork at office
Vets2PM
Vista, CA3 days ago - ...for ensuring the smooth operation of the office by managing administrative tasks, onboarding new hires, conducting orientation, handling... ...and Orientation: ~ Pair with the regional HRBP to coordinate and facilitate the onboarding process for new hires. ~ Conduct...Work experience placementWork at office
Mauzy
Escondido, CA1 day ago - ...providing general program information to consumers and the community, maintaining medical records, coordinating psychiatry appointments, executing various administrative functions (e.g. data entry, running reports, etc.), and providing support to youth (e.g. encouragement...Full timeWork at office
San Diego Center for Children
Escondido, CA18 hours ago $20 - $23 per hour
...all visitors follow the proper sign-in procedures • Provide administrative support to other team members with data entry, paperwork, photocopying... ...Data entry using common web-based formats • Works with and coordinates efforts with other in-office staff • Responds to and...Hourly payFull timeStart working todayWork at officeDYADlaw. P.C.
Vista, CA1 day ago$23 per hour
Hyatt is seeking a Housekeeping Coordinator at The Seabird Ocean Resort and Spa in Oceanside, California. This part-time, seasonal position offers a pay rate of $23.00 per hour and includes responsibilities in assisting with office duties, payroll, and communication with...Hourly payPart timeSeasonal workWork at office$23 per hour
...Southern California Dream to our guests. The Housekeeping Coordinator assists with all office duties of the housekeeping department... ...Excel. Must have excellent organizational, interpersonal and administrative skills. Must be able to speak, read and write in English...Hourly payPart timeSeasonal workWork at officeFlexible hoursShift workAfternoon shift$60k - $75k
...Time, Requisition #: PROJE001093 Description About the Job The Administrative Project Management (APM) role is a pivotal part of our... ...Our projects are complex and require a significant amount of coordination to be successful. As an APM you will interact frequently with...Full timeShift workIFAB Engineering Partners LP
Carlsbad, CA1 day ago- ...interest in helping team members with a positive and pro-active attitude. Responsibilities: • Provide consistent and accurate administrative support on current projects to the Office Administration team to ensure smooth project operations • Assist with Bond...Part timeWork at office
Erickson-Hall Construction Co.
Escondido, CA2 days ago
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