Administrative Coordinator
$30 per hourInsight Global
Overview A large manufacturer of innovative laboratory products and consumables for the life science and biotechnology research sectors is looking for a Sales Administrative Coordinator to join the team locally in Carlsbad, CA. The Sales & Administrative Coordinator provides essential support to the Sales department, scientists, and executive level by managing administrative tasks, coordinating logistics, and ensuring timely and accurate execution of operational processes. This role helps maintain smooth departmental workflows and upholds company standards for financial and customer service excellence. Required Skills & Experience Minimum of 3 years of experience in administrative support, preferably within a sales or customer-facing environment Bachelor’s degree (BA) in Business Administration, Communications, or a related field Proficiency in Microsoft Office Suite, including Word and advanced Excel skills (pivot tables, formulas, data analysis) Strong organizational and time management skills; excellent written and verbal communication abilities Ability to manage multiple priorities and meet deadlines in a fast-paced environment Experience with PC-based software systems and CRM tools is a plus Key Responsibilities Assist with sample part requests and verify shipments Create and send customer sales quotes Facilitate new customer documentation and onboarding Generate loaner orders and provide order/shipment tracking information Travel & tradeshow logistics: develop itineraries and book travel for the Sales team (airfare, hotels, etc.) Coordinate tradeshow, exhibit, and tabletop bookings Manage tradeshow shipments, ensuring timely delivery and return Upload attendee details, employee bios, presentations, and company information to tradeshow portals Identify booth furnishing needs and communicate with purchasing Calendar & system management: maintain a comprehensive calendar for tradeshow schedules, travel bookings, and hotel room block openings Track team member travel locations to ensure accurate scheduling and coordination Job Details Location: Carlsbad, CA 92008 (Fully Onsite) Contract: 6 month contract-to-hire Pay: $30/hr #J-18808-Ljbffr
- ...POSITION PURPOSE Performs administrative duties and provides general support for multiple departments, including Engineering, Housekeeping... ...charge of Synergy logs for Housekeeping # In charge of coordinating the PM program through communications with all three...SuggestedWork at officeFlexible hoursAfternoon shift
Grand Pacific Resorts
Carlsbad, CA4 days ago - ...Position Purpose This position performs administrative duties and provides general support for multiple departments, including Engineering... ...and found items. Maintain Synergy logs for Housekeeping. Coordinate the PM program through communications with all three departments...SuggestedWork at officeFlexible hoursAfternoon shift
Grand Pacific Resorts
Carlsbad, CA17 hours ago $20 - $22 per hour
...Administrative Coordinator Grand Pacific Hotel Services LP - Carlsbad, CA 92008 Overview Salary Range $20.00 - $22.00 Hourly Position Type Full Time Job Shift Varied Description POSITION PURPOSE Performs administrative duties and provides general support...SuggestedHourly payFull timeWork at officeFlexible hoursShift workAfternoon shift$58.24k - $74.88k
...transform the world for good. As an Industrial Pretreatment Coordinator, you’ll play a key role in protecting public health and the... ...Responsibilities Work closely with Project Manager to support project administrative tasks Reconcile expenses for Project Manager and/or staff...SuggestedHourly payFor contractors- ...Hydranautics - A Nitto Group Company is seeking an HR Administrative Support professional in Oceanside, California. You will provide administrative support for personnel information processing and ensure high-level service to management and employees. The ideal candidate...Suggested
Hydranautics - A Nitto Group Company
Oceanside, CA1 day ago - ...Office Manager to join our team! The Business Office Manager assists in coordinating office services, records control, marketing, and special projects; organize and administer the business and administrative office; and contribute to effective communication and pleasant...Full timeWork at officeHome officeWeekend work
Oceanside Senior Living
Oceanside, CA5 days ago - Lifeline Community Services, Inc. is hiring an Administrative Support professional in San Marcos, California. Responsibilities include scheduling, data entry, managing office files, and supporting program statistics reporting. The ideal candidate will have a BA in business...Work at officeFlexible hours
$4,047 - $4,381 per month
Sociology Administrative Coordinator, College of Humanities, Art, Behavioral and Social Sciences Apply now Job no: 558274 Work type: Staff Location: San Marcos Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full...Permanent employmentFull timeRemote work$4,047 - $4,381 per month
Opt For Healthy Living is looking for a Sociology Administrative Coordinator based in San Marcos, California. This full-time position provides critical support to the Sociology Department, assisting in various administrative processes and updating the department's website...Full time- Jacobs in Oceanside, CA is hiring an Industrial Pretreatment Coordinator to protect public health by ensuring industrial wastewater... ...before entering treatment systems. You will support project administration, manage records, invoices, and procurement tasks, while coordinating...
$21 - $22 per hour
...help you grow and advance your career. A workplace built on respect, collaboration and passion for care. Responsibilities Coordinate call center operators to ensure compliance with training and policies and procedures including those of Artera. Train new...Work at officeFlexible hours- ...effectively. The role involves answering phones, greeting visitors, and following reception policies as outlined. Responsibilities also include assisting with administrative tasks and ensuring compliance with information privacy protocols. #J-18808-Ljbffr Heritage Manor Care
$27 - $35 per hour
...Our Team! Del Mar Family Dentistry is a General Dental Fee-For-Service Practice that needs an outstanding full-time Lead Administrative Coordinator and leader for our administrative department. Are you outgoing, bubbly, and able to create a warm first impression? Do you...Hourly payFull timeWork at office$58.24k - $74.88k
...and environmental challenges. As an Industrial Pretreatment Coordinator, you’ll play a key role in protecting public health and the... ...sustainable water management and helps communities thrive. Administrative Specialist Jacobs is searching for a dynamic Administrative...Hourly payFull timeFor contractors$17 - $21 per hour
...investor base. Purpose BayWa r.e. Americas is seeking an Office Administrator to join our team. The Office Administrator provides... ...needs. The Office Administrator serves as a reliable point of coordination for office operations and works closely with leadership to ensure...Hourly payWeekly payDaily paidWork at officeLocal areaBayWa r.e. Americas
Carlsbad, CA4 days ago$18 - $22 per hour
...The Best Teams are Created and Maintained Here. Job Summary The Administrator, Office ensures that all office activities are performed efficiently and in accordance with company specifications. Duties and Responsibilities: Place supply orders, receive orders and store...Full timeWork at officeLocal areaRemote workDormont Manufacturing Company
Oceanside, CA4 days ago$20 per hour
...seeking a dependable, organized, and customer‑focused Office Administrator. This position is ideal for someone who enjoys helping customers... ...Responsibilities Answer and manage incoming customer calls. Coordinate service appointments with the Service Manager. Communicate...Full timePart timeFor contractorsWork at officeFlexible hoursSan Diego County Solar
Carlsbad, CA2 days ago- ...PMP is seeking a motivated, detailed, communicative and personable professional to join our team as Front Desk Administrative Support Coordinator , Carlsbad, CA. Who We Are Property Management Professionals (PMP) is an industry leading Association management...Full timeWork at officeLocal areaRemote workMonday to FridayShift work
$23 per hour
...Southern California Dream to our guests. The Housekeeping Coordinator assists with all office duties of the housekeeping department... ...Excel. Must have excellent organizational, interpersonal and administrative skills. Must be able to speak, read and write in English...Hourly payPart timeSeasonal workWork at officeFlexible hoursShift workAfternoon shift$23 per hour
Housekeeping Office Coordinator (Part Time/Seasonal) Location: Destination by Hyatt The Seabird Ocean Resort and Spa, Oceanside, CA,... ...payroll, ordering supplies, communicating with staff, and other administrative tasks. Qualifications Minimum of 1 year of housekeeping...Hourly payPart timeSeasonal workWork at officeWorldwideFlexible hoursShift workAfternoon shift$23 per hour
Hyatt is seeking a Housekeeping Coordinator at The Seabird Ocean Resort and Spa in Oceanside, California. This part-time, seasonal position offers a pay rate of $23.00 per hour and includes responsibilities in assisting with office duties, payroll, and communication with...Hourly payPart timeSeasonal workWork at office$122.6k
..., including: o Site feasibility analyses, RFP development, bid evaluation, negotiations, and contract execution. o Design coordination, permitting, construction oversight, and project closeout. • Ensures projects are delivered in alignment with brand standards,...Contract workFor contractorsH1bWork at officeCDM Smith
Carlsbad, CA4 days ago$19.53 - $26.04 per hour
...Office Clerk is responsible for ensuring that front office administrative tasks are handled appropriately. The Office Clerk communicates... ...in compliance with customer and operation departments. Coordinates receiving and shipping documents verifying accuracy. Gathers...Hourly paySummer workWork at officeLocal areaNight shiftNFI Industries
Carlsbad, CA2 days ago$32 - $40 per hour
...Executive Administrator / Office Manager / Book Keeper We are now hiring an Office Manager / Book Keeper / Customer Service oriented... ...as required. Manage facilities. Answer the phones and coordinate messages and tasks. Organize company functions. T shirt...Hourly payFull timeContract workTemporary workFor contractorsFor subcontractorWork at officeImmediate startCertaPro Painters
Carlsbad, CA4 days ago- Stater Bros. - 3770 Mission Ave. - [Retail Associate / Stocker / Team Member] As a General Merchandise Floor Clerk with Stater Bros. you'll: Assist customers with questions; Be responsible for stocking-ordering-rotating-and-merchandising product for customer purchase.....Immediate start
Stater Bros.
Oceanside, CA1 day ago $58.24k - $74.88k
Jacobs is seeking an Administrative Specialist in San Marcos, CA. In this role, you will support project management, manage invoices, and interface with operations and procurement teams. Ideal candidates have experience in office settings, knowledge of procurement practices...- As an office manager you are expected to run the full scope of back office and front office operations. Ordering supplies and keeping track of employee supply usage.Hiring and firing of staff, able to delegate tasks and keep track of other employee times. Need to have ...Work at office
Confidential Dental Practice
San Marcos, CA1 day ago - ...The Administrative Assistant I for Plant Operations receives all calls from both residents and employees requesting work to be done in the community. All work orders are entered into the computer, then distributed to maintenance staff. Completed work orders are entered...Permanent employmentTemporary work
La Costa Glen Carlsbad CCRC LLC
Carlsbad, CA4 days ago - ...The Position The City of Carlsbad, Library & Cultural Arts Department is hiring a part‑time, hourly administrative assistant to support the development, processing, and tracking of contracts, agreements, and related financial documentation. Part‑time positions in the...Hourly payPart timeWork at officeFlexible hoursAfternoon shiftWeekday work
City of Santa Fe Springs
Carlsbad, CA17 hours ago - ...Job Title: Administrative Assistant Job Duration: 24 Months (Conversion to FTE) Job Location: Carlsbad, CA This role will be... ...Organization & Scheduling Management - Ability to effectively coordinate and manage complex work schedules, track multiple assignments...Remote workMonday to Friday
Hire Talent
Carlsbad, CA2 days ago
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