Administrative Assistant

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily business operations and executive-level initiatives. This role is ideal for a polished administrative professional who can confidently manage multiple priorities, anticipate needs, and serve as a key resource for leadership and internal teams.

Key Responsibilities

• Answer and direct incoming phone calls and emails.
• Greet and assist visitors, clients, and employees.
• Schedule meetings, appointments, and manage calendars.
• Prepare, format, and distribute reports, correspondence, and other documents.
• Maintain electronic and physical filing systems.
• Perform data entry and ensure accuracy of records and databases.
• Coordinate office supplies and inventory management.
• Assist with onboarding paperwork and employee documentation as needed.
• Support various departments with administrative projects and tasks.
• Process invoices, expense reports, and other administrative paperwork.
• Handle confidential information with professionalism and discretion.

Qualifications

• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time management skills.
• Ability to prioritize competing deadlines and work independently.
• Exceptional written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.
• Professional demeanor and customer-service-oriented mindset.
• Experience supporting managers, directors, or executive leadership preferred.
• Associate's or Bachelor's degree preferred but not required.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.