Administrative Assistant

Ultimate Staffing is actively seeking a dedicated and organized Administrative Assistant to join a dynamic team in California. The ideal candidate will play a crucial role in ensuring smooth office operations through meticulous data management and excellent customer service. Responsibilities Scanning of vendor invoices into FileShare Organizing scanned files and performing data entry Assisting with Parts Inventory data entry Providing back-up support for answering phones (4 lines) Responding to sales inquiry emails Greeting customers and vendors in a professional manner Filing all vendor invoices efficiently Ensuring all emails are printed and filed in customer folders Assisting with DMV documentation preparation Helping with the preparation of internal work papers such as Service Estimates and Job Tickets Researching vehicle parts to order Researching and ordering office and shop supplies Setting up vehicle folders for newly purchased cars Organizing vehicle folders for cars sold or service/restoration cars that are complete Maintaining current vehicle folders, titles, and consignment agreements Purging vendor folders at the end of the year and setting up new ones for the new year Additional Information All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable laws. Job Details Seniority level: Entry level Employment type: Full-time Job function: Administrative Industries: Administrative and Support Services Note: The pay range is $20.00/hr - $21.00/hr, and actual pay will be based on skills and experience. #J-18808-Ljbffr Ultimate Staffing