FULL-TIME ADMINISTRATIVE PROFESSIONAL
$20 - $21 per hourUltimate Staffing
Ultimate Staffing is actively seeking a dedicated and organized Administrative Assistant to join a dynamic team in California. The ideal candidate will play a crucial role in ensuring smooth office operations through meticulous data management and excellent customer service.
Responsibilities
Scanning of vendor invoices into FileShare
Organizing scanned files and performing data entry
Assisting with Parts Inventory data entry
Providing back-up support for answering phones (4 lines)
Responding to sales inquiry emails
Greeting customers and vendors in a professional manner
Filing all vendor invoices efficiently
Ensuring all emails are printed and filed in customer folders
Assisting with DMV documentation preparation
Helping with the preparation of internal work papers such as Service Estimates and Job Tickets
Researching vehicle parts to order
Researching and ordering office and shop supplies
Setting up vehicle folders for newly purchased cars
Organizing vehicle folders for cars sold or service/restoration cars that are complete
Maintaining current vehicle folders, titles, and consignment agreements
Purging vendor folders at the end of the year and setting up new ones for the new year
Additional Information
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable laws.
Job Details
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Industries: Administrative and Support Services
Note: The pay range is $20.00/hr - $21.00/hr, and actual pay will be based on skills and experience.
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