Extended Learning Opportunities (ELO) Coordinator

SUMMARY

This position supports the District’s Extended Learning Opportunities (ELO) initiatives by coordinating programs, analyzing data, and facilitating communication between administrators, staff, schools, and external partners. Assists with research, project implementation, and stakeholder engagement to advance extended learning opportunities. Ensures compliance with district, state, and federal policies while promoting high-quality customer service and continuous improvement.

ESSENTIAL JOB FUNCTIONS

Provides excellent customer service with efficient and effective assistance on behalf of the District Extended Learning Opportunities (ELO) programs; coordinates processes and activities with administrators; collects, analyzes, presents and communicates data/research to administrator; consults with other staff as necessary to coordinate a variety of district programs aligned to extended learning opportunities and related student programs. As directed, may conduct research related to extended learning opportunities; assists the team in maintaining and monitoring data; uses information to assist administration with communication efforts and prepares and compiles a variety of correspondence and reports. Assists the administrators in collaboration with department staff to research a variety of learning systems and practices that support administrations project management and implementation of ELO programming. Creates communication materials and presentations to support communication of ELO programming advancements. Collaborates as a liaison between stakeholders, schools, community partners, and the District to support effective and efficient implementation of extended learning opportunities. Collaboratively develops partnership agreements and continuously improves procedures for ELO programming; works with a variety of department staff to resolve problems; promotes a high-quality customer service environment; assists other staff during peak periods. Ensures legal compliance by monitoring and implementing applicable HR, federal, and state requirements, upholds District policy (e.g., assists in reinforcement of affirmative action), and remains current on labor legislation. Communicates with department staff and administrators about changes in regulations at the federal and state level.

OTHER JOB DUTIES

Maintains and updates knowledge and skills required for success in the position by participating in professional development activities, as needed, or as assigned; maintains awareness of current events tied to education and market knowledge of the assignment. Directs, manages, and participates in a variety of special projects, as assigned; performs related duties, as assigned. Collaborates with and provides assistance to other department staff. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.

CONDITIONS

Office environment; experiences frequent interruptions; occasionally required to work with difficult and sensitive situations and/or people; required to travel to District and community sites; may be required to work outside of regular office hours, including nights and weekends, as needed; may be required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile.

MINIMUM QUALIFICATIONS

Education and Experience Bachelor degree in Business, or closely related field from an accredited college or university; four years of increasingly responsible office experience; work experience in a school district in a confidential role, preferred; communication experience, preferred; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work. Licenses/Special Requirements Valid Washington State driver’s license. Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance. Knowledge, Skills, and Abilities Knowledge of practices and procedures relating to extended learning opportunities. Knowledge of education structure and relevant issues. Knowledge of correct grammar, spelling, and English usage. Skill in obtaining, clarifying, and exchanging information. Skill in data collection and conversion, report preparation, and record keeping. Skill in effective analysis and problem solving. Skill in providing high quality customer service. Ability to manage confidential information with discretion and maintain professionalism in all interactions and responsibilities. Ability to work collaboratively and form strong partnerships with key stakeholders. Ability to work independently. Ability to balance and delegate competing priorities. Ability to demonstrate innovative, strategic, and critical thinking. Ability to work effectively under pressure and meet established deadlines. Ability to organize, multi-task, prioritize, maintain good follow-through procedures, and meet deadlines. Ability to utilize a personal computer and related software packages to perform word processing, analysis, information retrieval, and tracking. Ability to discern sensitive information and protect confidentiality. Ability to participate as an effective team member. Ability to demonstrate reasonable, reliable, and regular attendance. Ability to maintain confidentiality. Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting. #J-18808-Ljbffr Tacoma Public Schools