Administrative Assistant (Plant) - 1st Shift - F&B Manufacturing

Job Description

Job Description

Join a Legacy of Quality and Innovation at Sun-Rype Products (USA), Inc.!

Since 1946, Sun-Rype has been providing families with delicious, wholesome juices and fruit snacks. As a progressive company committed to innovation and growth, we’re proud of our long-standing reputation and excited for what’s ahead.

At Sun-Rype, we work together to deliver results, continually challenge ourselves to improve, and celebrate the success of our business as a team. Our collaborative, passionate culture is what truly sets us apart.

If you're an organized, proactive individual who thrives in a fast-paced environment we would encourage you to apply and join our team.

Pay Range: $19-24/hr

Position Summary: The Administrative Assistant provides administrative support to all departments of Sun-Rype Concentrates, Inc.

Responsibilities:

1. Role in Safe Quality Food (SQF)

• Receiving of Raw Materials, Packaging Materials, Supplies and Chemicals meet SQF guidelines and the SRC program guidelines.
• Notify all vendors, contractors and visitors of GMP requirements to read and sign documents that they will follow procedure.
• Create a culture that focuses on producing Safe, Quality Food

1. Telephone System

• Answer multiple phone lines.
• Direct calls to appropriate people.
• Take messages when necessary.

1. Raw Fruit Receiving

• Enter raw fruit into database.

1. Raw Fruit Accounting & Payment Preparation

• Receive invoices from supplier and freight companies, approve for accuracy and ensure back-up documentation is attached.

1. Assist Manufacturing Manager

• Assist in documentation preparation.
• Coordinate workflow, use, communication and equipment and facility maintenance of office.
• Provide Raw fruit delivery data as well as temporary labor time sheets

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1. Human Resources

• Support HR Manager with Safety & Holiday Plant wide functions. Work with HR

1. Office Duties

• Collect, receive and distribute mail, office faxes and deliveries.
• Maintain office supply inventory as needed.
• Coordinate maintenance and repair of all office equipment and outside service providers.

1. Safety

• Prepare safety tailgates for weekly tailgate meetings for all three shifts.
• File documents as appropriate.
• Type safety meeting minutes and post in designated areas.

1. Backup

• The Administrative Assistant will be backed up by the Shipping Coordinator and will provide back-up to Shipping Coordinator in times of absence.

JOB REQUIREMENTS:

The following requirements are those that are normally required for performance of the Shift Supervisor position. Any disabled applicant or incumbent who does not meet one or more of the requirements, but who can perform the essential function of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.

1. Physical Requirements:

This position normally requires the physical demands of standing, walking, bending, lifting or performing other work requiring medium physical exertion, talking and hearing and adequate vision on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.

1. Non-Physical Requirements

• Education:

Bachelor’s degree preferred. High school diploma required.

• Experience:

Three years’ experience in a manufacturing environment required.

• Special Skills:

Strong business acumen

Excellent communication skills

Superb organizational skills and attention to detail

A demonstrated commitment to continuous improvement

Personally invested in the success of the business.

Motivated, focused and accountable for results.

1. Licensure, Registration, Certification:

• None required.

1. External Relationships:

• Vendors
• Customers
• Truck Drivers

1. Internal Relationships:

• The administrative assistant must communicate effectively with all employees of the organization. Effective communication is especially important with the plant manager.

1. Direct & Indirect Reports:

• None.