Admin Specialist I

AgencyAdult CorrectionDivisionGeneral CounselJob Classification TitleAdministrative Specialist I (S)Position Number60056239GradeNC08About UsThe NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!Description of WorkThe Combined Records Section provides centralized oversight and management of all records for the North Carolina Department of Adult Correction (NCDAC) and the North Carolina Post-Release Supervision and Parole Commission. The section ensures efficient use of records and materials, minimizes duplication, and maintains accurate information essential to the identification, location, and supervision of individuals convicted under North Carolina law. Combined Records collaborates with law enforcement, courts, correctional agencies, and other criminal justice partners to support identification processes, statistical needs, sentence calculation, and secure recordkeeping.The Administrative Specialist I (ASI) serves as a key operational support role within Combined Records. This position ensures seamless day‑to‑day business operations, including administrative functions, procurement coordination, workspace logistics, and technical access support. The ideal candidate is detail-oriented, organized, and capable of managing multiple responsibilities in a fast‑paced environment.Key Duties and Responsibilities:Coordinate daily business operations, including workspace logistics, asset management, equipment inventory, and motor fleet assignments.Manage procurement activities by identifying staff needs, evaluating vendors, facilitating purchases, and ensuring timely payment of authorized charges.Provide technical access support by maintaining staff security clearances, digital profiles, and user access credentials; troubleshoot and escalate IT issues as needed.Maintain and update administrative documents, forms, staff directories, and website content for the Combined Records section.Deliver comprehensive administrative support, including assistance with general office management, recordkeeping, public contact, and other duties as assigned.Knowledge Skills and Abilities/Management PreferencesSalary Range $39,244.00 - $68,679.00The Posting Will Close At 11:59 P.M. The Night Before The End DateRepost - Previous Applicants Do Not Need To Reapply In Order To Be Considered For This Vacancy.Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required . Applicants who possess the following skills are preferred:Knowledge of NCDAC policies, procedures and protocols handling confidential recordsKnowledge and application techniques pertaining to personal computers, the Offender Population Unified System (OPUS)and OmniDocsAbility to communicate clearly and effectively orally and in written form and handle multiple tasks simultaneouslyAbility to work independently and adapt to frequent shifts in job priorities, especially when emergencies ariseAbility to work in a fast-paced and high-stress environmentAbout the Division of Combined RecordsThe Combined Records section is responsible for the development and maintenance of offender records and the calculation of sentences for all offenders who are incarcerated in the North Carolina Department of Adult Correction facilities. The staff at Combined Records obtain information from a variety of sources, including the courts, the Post-Release Supervision/Parole Commission, the North Carolina Department of Justice, the Attorney General's Office, and federal, state, and county law enforcement agencies. The section also provides auxiliary services to the Post-Release Supervision/Parole Commission, Community Supervision, and the Extradition Office.State Benefits Information :The State of North Carolina offers a comprehensive benefits package including:Health Insurance optionsRetirement PlansNCFlex Supplemental BenefitsPaid Vacation, Sick, and Community Service LeavePaid Parental LeaveVisit the State Benefits website for additional information.Application ProcessNCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:Complete education history (including high school)Full work experience detailsCertificates and licenses, if applicableEducation must be from appropriately accredited institutions.Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.Applicants may be subject to a criminal background check and drug screen.If multiple applications are submitted , only the most recent application received before the closing date will be considered.Education Equivalency VerificationThe State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at .Veterans’ and National Guard PreferenceApplicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.PREA RequirementThe NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion ProhibitionsADA AccommodationsConsistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school diploma or General Educational Development (GED) diploma and two years of related administrative experienceOREquivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Lisa Warren ByrdEmail:View email address on click.appcast.io #J-18808-Ljbffr State of North Carolina - Adult Correction