Bookkeeper/Office Administrator

Client: Construction Industry
Title: Bookkeeper/Office Administrator
Location: on-site 5 days per week in Flemington, NJ
Job Type: full-time/permanent

We are seeking a highly organized and detail-oriented Bookkeeper / Office Administrator to support the financial and operational needs of our growing construction business. This role plays a critical part in maintaining accurate financial records, supporting project bid documentation, and ensuring the smooth day-to-day operation of the office.

The ideal candidate will be comfortable managing accounting processes, working with construction-related documentation, and supporting leadership with administrative and financial tasks. This position requires someone who is dependable, organized, and capable of working independently while maintaining a high level of accuracy.

Key Responsibilities

• Maintain organized financial and administrative records , ensuring all documentation related to projects, vendors, and financial transactions is properly maintained and easily accessible.
• Support bid preparation and proposal documentation for underground utility construction projects, including completion of required bid specification documents for submission.
• Manage accounting activities using QuickBooks , including transaction entry, financial tracking, and report support.
• Process payroll , ensuring accurate entry, recordkeeping, and compliance with company payroll procedures.
• Enter and manage vendor invoices , supporting the Accounts Payable process and ensuring timely payments.
• Prepare and input customer invoices , supporting the Accounts Receivable process and maintaining accurate billing records.
• Perform bookkeeping functions , including maintaining ledgers, tracking transactions, and assisting with monthly financial organization.
• Support bank reconciliations , ensuring financial records match bank statements and resolving discrepancies when needed.
• Utilize Microsoft Excel, Word, and Office 365 to maintain financial records, documentation, and reporting.
• Work independently while maintaining strong attention to detail , demonstrating the ability to learn new processes and take ownership of assigned responsibilities.

Qualifications

• Experience supporting accounting functions including Accounts Payable and Accounts Receivable
• Familiarity with QuickBooks or similar accounting software
• Experience with payroll processing and financial data entry
• Proficiency in Microsoft Excel, Word, and Office 365

Ideal Candidate

The ideal candidate is a self-starter who thrives in a small business environment , enjoys wearing multiple hats, and takes pride in keeping financial and administrative processes organized and accurate.