Executive Assistant

Executive AssistantThe Executive Assistant provides proactive, high-level administrative and operational support to the President of Roofing Systems and leadership team. This role ensures the seamless execution of strategic priorities by managing complex scheduling, communications, reporting, and cross-functional coordination both with internal and external stakeholders. The position requires exceptional discretion, sound judgment, and the ability to operate effectively in a fast-paced environment.Key ResponsibilitiesProvide comprehensive administrative support to the President of Roofing Systems and leadership team, ensuring priorities, communications, and deliverables are managed effectivelyServe as a trusted point of contact for senior leadership, building strong working relationships with internal and external stakeholders while exercising sound judgment on prioritiesManage calendars, resolving conflicts and aligning schedules with strategic priorities, tracking commitments, decisions, and deadlines coming out of leadership meetingsCoordinate Business Reviews and Roofing Town Hall meetings. Manage presentation documentation and scheduleSupport special projects and cross-functional initiatives by coordinating timelines, collecting inputs, and monitoring progress against deadlinesCoordinate the leadership meeting cadence, including agendas, pre-read materials, presentations, minutes, action logs, and meeting follow-upCoordinate domestic travel, including detailed itineraries and logisticsPrepare and reconcile expense reports; monitor and report on travel and entertainment spendServe as a key liaison between executives and internal/external stakeholders, including operations, suppliers, and cross-functional partnersMaintain strict confidentiality when handling sensitive business and personnel mattersSupport leadership communications, ensuring clarity, consistency, and professionalismSupport preparation for supplier, operations, and business review meetings, including presentation materials and follow-up trackingAssist with purchase order, invoice, or contract workflow coordination as applicable to department processesCoordinate cross-functional inputs for operating plans, budget cycles, and strategic initiativesPlan and execute leadership meetings, including Staff, Pulse, and Town Hall sessions across locations and event coordination of offsite and onsite team events.Develop agendas, produce meeting materials, capture minutes, and track follow-up actionsCreate high-quality executive presentations (Strategic Plans, AOP, succession planning, etc.)Prepare weekly, monthly, and annual reports highlighting goals, priorities, and performance metricsMaintain organized digital and physical records, ensuring documentation is accurate, accessible, and handled in accordance with confidentiality and retention requirementsSupport business planning processes and leadership reporting needsAssist with financial tracking and interpretation of basic business metricsLeverage AI-powered tools and Microsoft 365 Copilot capabilities to improve reporting efficiency, summarize business information, draft communications, and support executive decision-makingDevelop and maintain dashboards, reports, and data summaries using Excel, Power BI, or similar tools to provide actionable insights on key business metrics and prioritiesIdentify and implement process improvements to enhance administrative efficiency and team effectivenessMaintain and optimize standard operating procedures for team processesIdentify opportunities to apply AI and automation solutions to streamline administrative workflows, improve productivity, and reduce manual effort across the teamSupport office operations including ordering supplies and kitchen coordination for the 11th floor, including space planning, seating coordination, and internal movesMaintain and update organizational charts and internal portal (e.g., SharePoint) contentSupport onboarding processes for new hires, including coordination of equipment, access, and orientation logisticsProcess and track technology and equipment requestsSupport cross-location team coordination between field employees and JM locationsAssist with office logistics and shared spaces to maintain a productive work environmentProvide additional administrative or operational support as neededQualifications & ExperienceBachelor's degree or equivalent experience5+ years of experience supporting senior executives in a corporate environmentDemonstrated ability to manage confidential information with discretionAdvanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint)Demonstrated proficiency with AI-enabled business tools (e.g., Microsoft Copilot or similar platforms) and the ability to effectively utilize technology to enhance productivity, reporting, communication, and business processesStrong analytical and data reporting skills, including experience creating executive-level dashboards, interpreting business metrics, and presenting data-driven insightsThorough knowledge and experience with electronic recruiting, expense reporting and online travel reservation systemsExperience with enterprise systems (e.g., SAP or similar platforms) preferredExcellent interpersonal, verbal and written communication skillsStrong organizational, prioritization, and problem-solving skillsAbility to work independently and collaboratively across all levels of the organization both internally and externallyStrong prioritization and organizational skillsFamiliarity with financial reporting or business metrics preferredWork Environment & ExpectationsHybrid work scheduleMinimal travel required (0–10%)May occasionally handle light physical tasks (up to 25 lbs)Please Keep in MindIf you do not meet 100% of these requirements, we at JM still want to hear from you. So, if you are interested in the role, we encourage you to apply so we can learn how your skills and talents can contribute to our team.BenefitsJohns Manville (JM) offers a wide range of benefits to employees. Some are subsidized by the company and others are fully employee-paid. Health benefits include a choice of comprehensive medical plans, a dental plan, vision plan, wellness program and critical illness insurance. JM sponsors a 401(k) plan which includes a sizeable company match. JM offers paid vacation and also provides paid sick and parental leave for eligible employees.Additionally, Johns Manville provides basic life Insurance, short-term and long-term disability coverage, an employee assistance program, and business travel accident coverage. Supplemental life insurance and accidental death and dismemberment insurance are available as well. The company also offers a variety of tax saving accounts; health spending account, traditional flexible spending account, and a dependent care spending account. JM also offers a tuition reimbursement program for undergraduate and certain graduate programs.Johns Manville supports employee growth with vast educational opportunities and a company-wide mentoring program. This program pairs employees and leaders to grow skills, build stronger internal networks and strengthen the company's succession planning process. Johns Manville also offers soft and hard skills training facilitated by internal and external presenters. Our talent management team prioritizes the holistic growth of our workforce.Diversity & InclusionJohns Manville believes diversity and inclusion in our workplace is critical for the long-term success of our company. We are committed to retaining, developing and attracting a diverse workforce that fosters an inclusive work environment in which all employees are treated with dignity and respect. This is the right thing to do for our employees, our company and our communities.Incumbent must be physically able to perform essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.We are proud to be an Equal Opportunity/Affirmative Action employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.