Purchasing Specialist

Job Title Purchasing Specialist Agency Texas A&M University - Corpus Christi Department Procurements And Disbursements Proposed Minimum Salary Commensurate Job Location Corpus Christi, Texas Job Type Staff Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. PURPOSE The Purchasing Specialist assists in managing all aspects, to include TAMU System, State and local policies and procedures related to the Travel and Non-Travel Programs, one-card and declining balance cards, Voyager Fleet fuel and maintenance credit cards, student travel, foreign travel, and cash advance allowances. The Procurement Specialist will assist with travel and non-travel inquiries, and assist in resolving issues, conduct monthly reconciliations, prepare and disseminate assigned and/or requested reports. Review and update departmental guidebooks and web pages. Conduct training as needed. DESCRIPTION Functional Area 1: Program Management: Review, Audit, and Approve Percent Effort: 60% Monitor and review all foreign travel requests for accuracy of required documentation, verify and attach Cultural Insurance Services International Insurance (CISI), and process visual compliance. Ensure required TrainTraq courses are complete. Monitor and review all student travel packets for accuracy and required documentation related to the student travel packet. Update Laserfiche, Excel spreadsheet, and student travel log. Coordinate with department and UPD to obtain driving clearance, when necessary. Communicate any findings with the department. Review One-Card and Declining Balance (DBAL) applications for accuracy and required information. Order new cards through the credit card bank software, prepare One-Card and DBal Receipt and Cardholder Agreement forms for distribution to cardholders. Update required spreadsheets in Laserfiche. Assist cardholders with declines or credit card issues. Responsible for updating credit limit (increase/decrease) as requested by department. Cancel DBal credit cards upon return of trip. Review and monitor Amazon Business account applications, maintain and update user and group accounts. Functional Area 2: Administrative: Reconciliation Percent Effort: 20% Perform monthly reconciliation of Emburse unallowed charges for Travel and non-travel, and cash advance allowances. Review and disseminate past due transactions to department on a weekly basis to reduce the number of outstanding items. Assist departments with inquiries related to outstanding transactions. Review backup and prepare payment request for Voyager/US Bank Fleet Management System. Responsible for maintaining inventory data updated with new and deleted vehicles in the Voyager Fleet Management System. Coordinate with departments, audit and research declined issues, revise credit limits as requested by department(s). Review and verify travel and non-travel reimbursement requests. Functional Area 3: Support: Reporting and other duties Percent Effort: 20% Disseminate monthly outstanding reconciliation reports to departments. Assist departments with inquiries related to past due transactions. Maintain Voyager Fleet Management data and submit quarterly inventory reports to the State. Complete, provide, and disseminate monthly reports to Administration. Act as a backup for Purchasing Department front office; answer phones, greet visitors, and forward email inquiries to appropriate individuals. Monitor Travel and Non-Travel and other assigned email inbox. Conduct training as needed; one-on-one or scheduled quarterly training. Perform other duties as necessary and/or assigned. QUALIFICATIONS High School Diploma / GED Two (2) years of clerical, accounts payable, or related professional experience. Additional education may be considered as a substitute for the minimum required experience: Associate's degree. Intermediate skills in Microsoft Office (Excel, Word, PowerPoint, and Outlook) Excellent written and verbal communications and customer service skills. PREFERRED QUALIFICATIONS Associates degree in Business, Accounting, or closely related #J-18808-Ljbffr