Purchasing Specialist

Trillium Professional is Hiring a Purchasing Specialist in Lake Forest, California!


Schedule is 1st Shift, working 40 hours a week for a short-term, contract opportunity. Pay rate is $25.97 - $33.09 / hour. Work is 100% onsite working 5 days per week.


The Purchasing Specialist supports all aspects of the purchasing lifecycle. This role directly communicates with Management, Sales, and Technical Staff regarding product procurement for jobs, inventory control, and transaction sales based on provided equipment lists.


The Specialist sources products as needed when availability issues arise to ensure materials arrive at company warehouses or client sites in a timely manner, keeping project schedules on track. Acting as the primary liaison between internal teams and vendor partners, this role supports the entire order process from beginning to end and proactively communicates vendor feedback regarding any delays.


Primary Duties and Responsibilities:
-Collaborate with the purchasing team to pull jobs from a queue and self-assign workloads.
-Process a high volume of purchase orders to vendor partners, including change orders, subcontractor POs, corrections, and modifications throughout the sales order lifecycle.
-Confirm item codes and pricing accuracy utilizing vendor portals and by working directly with vendor contacts.
-Proactively research and communicate pricing or availability issues to relevant staff to prevent project and client site delays.
-Determine cost-effective shipping methods when submitting POs to ensure all need-by dates are met.
-Assist in establishing new vendor accounts as needed to procure equipment not available through existing partners.
-Help maintain the item code and pricing database to ensure it remains accurate and up to date.
-Coodinate with sales and project teams to provide equipment status updates.
-Work directly with vendor partners to generate monthly point-of-sale reporting.
-Collaborate with management to enforce the company Demo Policy, working with the sales team to ensure products are either returned or sold to remain compliant with vendor programs.
-Establish and maintain strong vendor relationships across all procurement and order management touchpoints.
-Manage forecast meetings to determine stocking orders based on material run rates.
-Perform other duties and responsibilities as required.


Apply now!


Qualifications and Requirements:
-System Experience: Experience with Acumatica or NetSuite is preferred. (While not identical, experience with either ERP platform’s purchasing functionality is highly valuable). Experience with Microsoft Dynamics SL is also preferred.
-Volume: Proven experience handling high-volume purchasing is required.
-Industry Background: Prior experience in AV integration, systems integration, or construction is a strong plus.
-Location Requirement: Must be local to Southern California and available to work onsite full-time.
-Education/Experience: Associate’s degree with 2 years of work experience, OR 4+ years of experience in an order management/purchasing role.
-Technical Skills: Proficient in Microsoft Office and ERP environments.
-Core Knowledge: Solid understanding of inventory control and basic accounting functions.
-Soft Skills: Strong written/verbal communication, excellent customer service, and top-tier vendor relationship management skills.
-Operational Skills: Ability to weigh procurement options, work against strict deadlines, think logically, maintain accurate records, and problem-solve. Must be able to multitask and prioritize in a busy office environment with a high attention to detail.
-Physical Demands: Ability to sit at a desk utilizing a PC and phone for extended periods.

Trillium has been recruiting and placing professionals for over 30 years. From Fortune 100 companies to small businesses, our philosophy remains the same: to achieve excellence by providing quality employees and an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. We strive to be unsurpassed in the recruitment and placement of quality and skilled professionals. Trillium is an Equal Opportunity Employer.