Senior Administrative Assistant

Senior Administrative AssistantAt HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? At HDR, our employee?ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward?thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next?generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee?owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Senior Administrative Assistant, we'll count on you to:Provide a variety of administrative functions, which may include administrative support for one or more executives, phone coverage, reading and routing incoming mail, scheduling appointments, and processing expense reportsCompose and organize materials and reports, and maintain records for work performedCoordinate and manage meeting facilities and arrangementsHandle highly sensitive and confidential information with professionalism and discretionMaintain budget or handle specific accounting responsibilities as neededAnswer questions relating to company policies and procedures as neededProvide meeting setup, travel arrangements, light accounting, and other miscellaneous tasks/projects as neededSupport new hire onboarding and workspace coordination in partnership with IT and HRPerform other duties as neededPreferred Qualifications:Associate degreeExperience in the A/E industry3+ years of previous administrative experienceRequired Qualifications:High School diploma or equivalentA minimum of 3 years experience in administrative supportKnowledge of MS Office Suite, including Word and OutlookExcellent verbal and written communication skillsProfessional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environmentAbility to meet deadlinesKnowledge of A/E industry desiredExperience working in an office environmentAn attitude and commitment to being an active participant of our employee-owned culture is a mustPrimary Location: United States-Illinois-ChicagoIndustry: AdministrativeSchedule: Full-timeEmployee Status: Regular BusinessClass: Marketing and AdminJob Posting: Oct 7, 2026