Administrative Assistant

Job Title: Administrative Assistant

Industry: Nonprofit

Location: Chicago, IL

Assignment Type: Long-Term Contract

Pay: $22–$24 per hour

Work Schedule: Monday–Friday, 8:30 AM–4:00 PM | Hybrid (1 to 2 days onsite a week)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a nationally recognized nonprofit professional association dedicated to supporting education, professional development, and community engagement. The organization offers a collaborative, mission-driven environment where employees have the opportunity to work across departments and contribute to meaningful programs and initiatives.

Job Description:

Our client is seeking an organized and detail-oriented Administrative Assistant to support a new recognition program. This long-term contract opportunity will involve coordinating administrative activities, communicating with internal committees and external stakeholders, and assisting with the planning and execution of awards initiatives.

Key Responsibilities:

• Provide administrative and coordination support for a centralized awards and recognition program.
• Serve as a primary point of contact for internal committees, program participants, and other stakeholders.
• Organize and maintain nomination materials, award submissions, and related documentation.
• Assist with scheduling, communications, and administrative activities for awards selection committees.
• Prepare and distribute correspondence notifying award recipients and other applicants of selection outcomes.
• Coordinate award announcements, promotional communications, and website content updates.
• Communicate with program sponsors regarding award details, recognition materials, invoicing, and sponsorship requirements.
• Support the planning and execution of award presentations, ceremonies, and recognition events.
• Coordinate event logistics, including invitations, RSVP tracking, attendee information, and photography arrangements.
• Assist with preparing award certificates, ordering plaques, and organizing presentation materials.
• Collaborate with multiple departments to ensure deadlines are met and program activities run smoothly.
• Compile award recipient information and assist with preparing summaries for organizational publications.
• Review and maintain award-related website content and administrative records as needed.

Qualifications:

• Minimum of 2 years of administrative support or office coordination experience required.
• Strong organizational skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments, deadlines, and competing priorities.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Comfortable communicating with committees, leadership, sponsors, and external stakeholders.
• Ability to work independently while collaborating with multiple teams.
• Strong follow-through and problem-solving abilities.
• Previous experience in a nonprofit organization, professional association, or membership-based organization preferred.
• Experience supporting events, awards programs, or committee activities is a plus.

Additional Details:

• Equipment: Company-provided laptop.
• Team Environment: Opportunity to collaborate with several departments on a new organizational initiative.

Perks:

• Flexible hybrid schedule with limited required on-site days.
• Opportunity to contribute to the launch of a new awards and recognition program.
• Collaborative, mission-driven nonprofit work environment.
• Exposure to event coordination, program administration, and stakeholder communications.
• Long-term contract opportunity with potential for extension.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.