Admin Assistant

Alexandria Moulding and SBP Brand is currently looking for an Admin Assistant to join our VALUES based organization. The Admin Assistant plays a critical role in supporting the financial integrity of the site by serving as a liaison between local operations and corporate accounting functions. While this role is not part of the formal accounting team, it is essential in ensuring accurate, timely, and compliant processing of financial transactions. This individual brings discipline, attention to detail, and strong coordination skills to maintain alignment between site activity and corporate financial processes. Responsibilities & Essential Functions Serve as the primary point of coordination between the site and corporate Accounts Payable (AP) and Accounts Receivable (AR) teams Process and record customer check payments with accuracy and timeliness Match receiving documentation to vendor invoices to ensure proper validation of goods and services Assign appropriate General Ledger (GL) codes to invoices in accordance with company guidelines Review and approve vendor invoices for accuracy, completeness, and proper authorization Perform monthly site credit card reconciliations, ensuring all transactions are supported and compliant with policy Identify discrepancies and proactively work across teams to resolve issues Maintain organized and audit-ready documentation to support all financial transactions Support continuous improvement by identifying opportunities to strengthen processes and controls Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications. Qualifications and Experience High School Graduate or General Education Degree (GED) Experience: up to 3 years related experience Computer Skills: intermediate level of MS Word, Excel, PowerPoint, e‑mail system, internet Strong attention to detail with consistent follow‑through and follow‑up to ensure accuracy and completion. Starting hourly rate $18.00 per hour based on experience. About the Company Specialty Building Products is the leading distributor of specialty building products in North America. SBP operates under the brands U.S. LUMBER, Alexandria Moulding, REEB Millwork, DW Distribution, Millwork Sales, and Amerhart. We serve 45 states in the U.S. and 8 provinces in Canada from over 40 locations. Here at SBP we are a people‑first organization, our team is built upon strong culture and standards for success. We value your perspective and want to learn more about you with a commitment to laying the foundation for you to build a successful career with us. Join us and EVOLVE your future at Specialty Building Products! Benefits Being a part of SBP you will be eligible for many benefits. Full‑time benefits would include: Medical, Dental, Vision given on the 1st of the month following 30 days of employment Company‑Paid Life Insurance & Disability 401(k) with Company Match Company‑Paid Time Off Paid Holidays & Floating Holidays PLUS ADDITIONAL PERKS! We are proud to have the best team in our industry. We have experienced a tremendous amount of growth as a company. This growth has served not only our customer base but has also provided significant opportunities for advancement among our employees. Specialty Building Products is an equal opportunity employer. It is our policy not to discriminate in hiring and employment on the basis of race, color, religion, national origin, sex, disability, age, military status, genetic information, or other protected class status in accordance with all applicable federal, state, and local laws. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr