Program Operations Coordinator

Job Description

Job Description

Program Operations Coordinator (Part-Time, 20 Hours+/Week)

American Medical and Trade Institute (AMTI)
Competitive Hourly Rate • Flexible Schedule • Ideal for School-Based Professionals

American Medical and Trade Institute partners with high schools across New Jersey to deliver nationally recognized certification programs in Allied Health, Public Safety, Criminal Justice, and high-demand career pathways. We are seeking a part-time Program Operations Coordinator who can support our instructors, communicate with school administrators, and ensure smooth operations across multiple program sites.

This role is especially well-suited for candidates with experience working in a principal’s office, school main office, guidance department, or district administrative environment.

Key Responsibilities

School Program Coordination

• Serve as the primary point of contact for AMTI instructors across multiple high school locations

• Ensure daily attendance , weekly reports , clinical logs , and waivers are submitted accurately and on time

• Communicate professionally with principals, administrators, and school staff

• Conduct virtual or on-site check-ins to confirm classes are running to AMTI standards

Operational & Administrative Support

• Maintain all program records, rosters, and compliance-related documentation

• Support the onboarding of new instructors and assist with scheduling, materials, and classroom needs

• Prepare weekly program summaries and help manage the operational flow of programs

• Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking

Accountability & Leadership

• Hold instructors accountable for deadlines and program expectations

• Identify issues early and escalate to leadership as needed

• Represent AMTI professionally in all communications

Ideal Background

We strongly encourage candidates with experience in:

• Principal’s Office Administration
  
  
• Assistant to a Principal or Vice Principal
  
  
• School Main Office Support
  
  
• Guidance Office Coordination
  
  
• District Program Support / Student Services
  
  
• CTE or vocational program administration
  
  

Your familiarity with K–12 workflows is a major advantage in this role.

Required Qualifications

• Strong communication skills and confidence in interacting with school administrators

• Highly organized with excellent follow-through

• Experience coordinating staff, programs, or operations across multiple locations

• Ability to work independently, prioritize tasks, and meet deadlines

• Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms

Preferred Qualifications

• Experience in Allied Health, CTE, or school-based program support

• Bilingual (English/Spanish)

• Familiarity with compliance documentation and high-school administrative processes

Schedule & Compensation

• Part-Time, 20 Hours+/Week with flexible scheduling

• Primarily remote with occasional school visits

• Competitive hourly rate based on experience

Who Thrives in This Role

You’ll be successful here if you:

• Stay organized in fast-paced, multi-site environments

• Are assertive and professional when following up with instructors

• Communicate clearly with school administrators

• Enjoy supporting programs that impact students directly