Program Operations Coordinator

Program Operations Coordinator (Part-Time, 20 Hours+/Week)

American Medical and Trade Institute (AMTI) Competitive Hourly Rate • Flexible Schedule • Ideal for School-Based Professionals

American Medical and Trade Institute partners with high schools across New Jersey to deliver nationally recognized certification programs in Allied Health, Public Safety, Criminal Justice, and high-demand career pathways. We are seeking a part-time Program Operations Coordinator who can support our instructors, communicate with school administrators, and ensure smooth operations across multiple program sites.

This role is especially well-suited for candidates with experience working in a principal’s office, school main office, guidance department, or district administrative environment.

Key Responsibilities

School Program Coordination

Serve as the primary point of contact for AMTI instructors across multiple high school locations

Ensure daily attendance, weekly reports, clinical logs, and waivers are submitted accurately and on time

Communicate professionally with principals, administrators, and school staff

Conduct virtual or on-site check-ins to confirm classes are running to AMTI standards

Operational & Administrative Support

Maintain all program records, rosters, and compliance-related documentation

Support the onboarding of new instructors and assist with scheduling, materials, and classroom needs

Prepare weekly program summaries and help manage the operational flow of programs

Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking

Accountability & Leadership

Hold instructors accountable for deadlines and program expectations

Identify issues early and escalate to leadership as needed

Represent AMTI professionally in all communications

Ideal Background

We strongly encourage candidates with experience in:

Principal’s Office Administration

Assistant to a Principal or Vice Principal

School Main Office Support

Guidance Office Coordination

District Program Support / Student Services

CTE or vocational program administration

Your familiarity with K–12 workflows is a major advantage in this role.

Required Qualifications

Strong communication skills and confidence in interacting with school administrators

Highly organized with excellent follow-through

Experience coordinating staff, programs, or operations across multiple locations

Ability to work independently, prioritize tasks, and meet deadlines

Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms

Preferred Qualifications

Experience in Allied Health, CTE, or school-based program support

Bilingual (English/Spanish)

Familiarity with compliance documentation and high-school administrative processes

Schedule & Compensation

Part-Time, 20 Hours+/Week with flexible scheduling

Primarily remote with occasional school visits

Competitive hourly rate based on experience

Who Thrives in This Role

You’ll be successful here if you:

Stay organized in fast-paced, multi-site environments

Are assertive and professional when following up with instructors

Communicate clearly with school administrators

Enjoy supporting programs that impact students directly