Deal Operations Coordinator

Coordinator, Deal Operations

9-month contract (on-site in Newark, NJ)

As a key member of the Deal Operations Team, the Coordinator supports contract execution, data management, deal implementation, and partner onboarding processes. This individual follows established processes to manage changes throughout the contract lifecycle, maintain strong working relationships with internal and external partners, and ensure the completeness and accuracy of contract data. They will work within their team on specific workflows, collaborating with others as needed. The ideal candidate is an avid consumer of media with an interest in books and entertainment, a self‑starter with strong analytical skills, and someone who thrives in a high‑energy, entrepreneurial environment.

Primary Responsibilities

Rights & Contract Management

• Work closely with Legal, Content Acquisition & Development, and Content Operations teams to facilitate contract execution and support deal implementation

• Identify downstream impacts of new contracts and contract changes at the deal, title, and payment level across relevant systems and teams by following established processes and escalation paths

• Enter terms into the contract database and update internal trackers

• Ensure existing processes are followed and identify opportunities for improvement

Payment Operations

• Work closely with Finance to onboard new partners to financial and tax systems

• Request upfront and milestone payments and update relevant trackers

• Assist in monthly and quarterly reviews by ensuring changes are implemented consistently and correctly

General Support

• Conduct ad‑hoc research and analysis

• Respond to inquiries and trouble tickets

• Provide general operational support to the Deal, Production, and Localization Operations team

• Participate in data clean‑up projects as needed

• Provide reporting to support departmental operational activities

Role Requirements

• B.A. or equivalent degree preferred

• Strong attention to detail and organizational skills

• Ability to work in a fast‑paced, time‑sensitive environment

• Excellent communication skills and ability to work with a wide variety of people

• Proficiency in MS Office, particularly Excel

• Problem‑solving skills and ability to handle straightforward problems and projects

• Ability to work collaboratively with peers and across teams

Preferred but not Required Qualifications

• Experience in entertainment, digital media, or publishing and/or experience with contracts or IP licensing

• Working knowledge of database concepts and best practices

• Experience with SQL queries