Sr. Secretary - Chemistry Department

Administrative Assistant

Provides support to the Department of Chemistry and Center for Photochemical Sciences. Relieves supervisor of routine and non-routine administrative tasks. Researches, gathers information and prepares reports. Assists graduate student admissions and registration. Maintains records and schedules/coordinates meetings as needed.

Serves as receptionist. Greets and directs visitors, students, staff and faculty. Answers department phone, responds to inquiries, and/or redirects calls/emails as appropriate. Prepares and/or transmits written correspondence (i.e., handouts, exams, reports, mailing lists) through e-mail, fax or hard copy. Manages database systems. Maintains confidential files. Compiles, enters, retrieves and maintains information in database systems. Queries databases and runs reports. Facilitates graduate program admissions through Slate. Maintains graduate students records and tracks graduate student progress through the doctoral program. Assists with GA assistantship and tuition scholarship requests and tracking. Conducts student registrations and/or assists with registration problems. Schedules and coordinates meetings and special events. Makes travel arrangements and assists with travel and business entertainment reimbursements. Curates content for Department and Center web pages. Makes minor updates to web pages. Assists with event planning, such as local conferences and recruitment events. Procurement related activities including getting quotes for equipment or supplies. Assists faculty with grant-related submissions and compliance post award related to center and collaborative grants. Works on special projects as needed.

The following experience is required:

• One year related experience required

The following education is required:

• High school diploma or GED required

Knowledge, skills, and abilities:

• Knowledge of basic mathematical skills
• Knowledge of basic reading skills
• Ability to carry out verbal and/or written instructions
• Ability to effectively communicate, verbally and written
• Detailed-oriented and highly accurate
• Ability to work in changing environment
• Ability to work effectively in a team environment
• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
• Ability to coordinate or lead others in accomplishing work activities
• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
• Ability to query, run reports and modify data in financial systems
• Ability to access and maintain document imaging systems, including scanning and filing documents
• Ability to operate computers and peripheral equipment such as printers
• Ability to draft office correspondence

Application deadline: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by June 3, 2026.

Required application materials & evaluation:

• Experience must be fully documented on the official application.
• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads:

• Required: Resume (for supplemental information only)
• Optional: Cover Letter

Essential requirement: Work authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.