Full Charge Bookkeeper

Job Description

Job Description

Pay: $17.00 - $25.00 per hour

Job description:

BookkeeperA Bookkeeper is responsible for recording and maintaining financial records and general office administrative duties. Primary responsibilities include accounts payable and receivable, payroll, bank deposits, reconciliations, prepares quarterly tax filings and other required reporting and performs a variety of clerical duties under the general direction of the Company Owner, of P and L Financial Solutions, LLC. The Bookkeeper must enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong analytical and mathematical, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Bookkeeper will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.Duties + ResponsibilitiesCompletes a broad variety of bookkeeping and accounting tasks for P and L Financial Solutions. LLC including:

• Maintaining records according to generally accepted accounting principles including the recordation of journal entries, asset depreciation schedules, accounts payable, accounts receivable, cash management, and reconciliation of bank statements
• Applying strong accounting skills, including accounts payable, accounts receivable, purchasing backup, journal entries, and all bookkeeping through financial statement preparation
• Participating in activities needed to support the management functions of the team
• Accounts Payable:
• Monitoring purchase orders and invoices
• Coding invoices with the proper general ledger information and obtaining approval for payment
• Checking invoices and ensuring bills are paid in a timely manner
• Checking credit card statements
• Maintaining a petty cash account.
• Accounts Receivable:
• Billing customers for goods or services
• Preparing grant reimbursement requests
• Preparing and sending invoices to customers and ensuring they are entered into the proper accounts in the accounting system
• Contacting customers to make payment arrangements.
• Payroll, Timesheets and Employee Reimbursements:
• Collecting employee timesheets and entering them into the payroll accounting system
• Preparing payroll and sending information to an outside payroll processing service
• Monitoring payments to salaried and hourly employees including reconciliations
• Collecting, monitoring and reconciling paid time-off
• Processing employee expense reports.
• Banking:
• Preparing bank deposits of payments received from customers and other sources
• Entering payments into the accounts receivable system
• Reconciling monthly bank statements, researching and correcting any discrepancies
• Preparing wire transfers.
• General Ledger:
• Entering information into and reconciling basic general ledger accounts
• Preparing detailed journal entries and month-end reconciliation
• Maintaining inventory and overhead accounts
• Preparing depreciation calculations.
• Running general ledger trial balance at the end of the month prior to closing the books to ensure accounts are balanced.
• Taxes:
• Preparing and submitting quarterly tax filings
• Preparing and filing federal and state required insurance reports
• Reporting:
• Preparing and fang federal and state forms and reports for workers' compensation, pension or retirement accounts
• Running regular reports for the Administrative Team to keep them apprised of cash flow, budgeting and other vital financial matters
• Providing requested documentation for auditors and actuaries.
• Clerical:
• Performs own clerical duties, such as maintaining paper and electronic files, and opening and sorting mail pertaining to the Company
• Filing and archiving records
• Composing and preparing correspondence that is sometimes confidential
• Contacting and maintaining relationships with customers and vendors through phone, fax, email and letters
• Ability to back-up the Executive Secretary as required.
• Other duties as assigned

Minimum Job Requirements

• High school diploma or equivalent required: Bachelor's degree preferred
• Strong work tenure: two or more years of office bookkeeping experience
• Experience and interest in internal and external communications, and relationship development
• Payroll skills and use of QuickBooks software is required: previous experience in accounting and QuickBooks or related programs
• Proficient in Microsoft Office (Outlook, Word, Excel, Access and Power Point), Adobe Acrobat, and Social Media web platforms.

Knowledge, Skills and Abilities Required

• Strong knowledge of bookkeeping practices and procedures
• Accuracy and attention to detail is absolutely required, as well as a track record of reliability, confidentiality, and conscientious work habits
• Ability to organize and prioritize effectively
• Attention to detail with exceptional level of accuracy
• Ability to interpret data and make cost effective decisions
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, commissioners, elected and municipal officials, partners and the public
• Expert level mathematical and organizational skills
• Demonstrated proactive approaches to problem-solving with strong decision- making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) 3% Match
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid sick time
• Paid time off
• Paid training
• Professional development assistance
• Retirement plan
• Vision insurance

Physical Setting:

• Office

Education:

• Associate (Preferred)

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: In person