Accounts Payable Specialist

Accounts Payable Analyst

Consulting to Hire

Hybrid - NYC Based, Midtown Manhattan

Overview:

Our client, a mid-sized, boutique financial services firm based in Midtown Manhattan, is seeking an Accounts Payable Analyst to join their internal team. This is a consulting-to-hire opportunity, starting on a consulting basis with the intention of converting to a full-time, permanent position.

The role offers a hybrid schedule - 3 days a week in the office and 2 days working from home.

This is a fantastic opportunity for someone with strong accounts payable experience to step into a high-visibility, hands-on role within a collaborative and fast-paced environment. The firm has a phenomenal, long-standing reputation and offers long-term stability, growth potential, and the ability to take ownership of the full AP process.

Upon conversion to a permanent employee, the position offers 100% fully covered health, dental, and vision benefits, along with a competitive compensation package, PTO, and additional incentives.

In this role, you will:

• Own the full-cycle accounts payable process, including vendor setup, invoice intake, coding, and entry into the general ledger
• Prepare and process high-volume vendor payments (checks, ACH, wires), ensuring accuracy, proper approvals, and timely execution
• Review and validate invoices and supporting documentation, resolving discrepancies and ensuring proper expense classification
• Maintain and update vendor records, including onboarding new vendors and collecting required documentation (W9s, NDAs, etc.)
• Serve as a key point of contact for vendors, handling inquiries, payment status updates, and issue resolution
• Process and reconcile corporate credit card activity, ensuring accurate coding and compliance with internal policies
• Track daily cash activity related to disbursements and assist with cash postings and reconciliations as needed
• Support month-end close from an AP perspective, including accruals, prepaid expenses, and AP-related journal entries
• Assist with 1099 processing and year-end reporting requirements
• Maintain organized, audit-ready documentation across systems and shared folders
• Monitor AP aging and proactively follow up on outstanding invoices or discrepancies
• Partner with internal teams to respond to requests and ensure smooth day-to-day financial operations
• Contribute to process improvements, reporting, and ad hoc projects related to accounts payable and operations

Qualifications:

• Bachelors degree in Accounting or a related field preferred
• Hands-on accounts payable experience, including invoice processing, vendor management, and payment execution
• Strong understanding of AP workflows, controls, and best practices
• Advanced Excel skills, including pivot tables and VLOOKUPs
• High level of accuracy and attention to detail, particularly in high-volume processing environments
• Strong organizational and time management skills, with the ability to prioritize and meet deadlines
• Effective communication skills, with the ability to interact professionally with vendors and internal stakeholders
• Self-motivated, proactive, and comfortable working both independently and as part of a team

Preferred:

• Experience with Sage Intacct or similar accounting systems
• Exposure to financial services, private equity, or family office environments
• Experience supporting audits, 1099 processing, or AP reporting initiatives