Administrative Clerk

Title: Administrative Clerk

Reports to: Division Manager


About the Role:

The Administrative Clerk supports daily accounting operations by maintaining accurate records, processing documentation, and assisting with routine administrative tasks. This role provides accounts payable support, manages documents, and communicates with internal and external stakeholders, requiring strong organizational skills, attention to detail, and the ability to work independently while supporting multiple departments.

Key Responsibilities:

² Maintain organized physical and digital filing systems for invoices, tickets, correspondence, and internal forms.

² Ensure timely retrieval of documents for AP and AR teams.

² Verify information for completeness before submission or filing.

² Assist with invoice intake, sorting, and routing to the team

² Match supporting documents (delivery tickets) before forwarding to AP.

² Support check run tasks such as preparing packets and collecting tickets before sending out for signature.

² Prepare statements for all accounts, providing detailed invoice status.

² Track pending approvals and follow up with internal teams as directed.

² Respond to internal and external inquiries professionally and promptly.

² Communicate clear updates on completed or delayed tasks.

² Follow all internal controls for document handling and AP workflows.

² Report discrepancies or concerns to the Div manager immediately.

² Escalate missing or incomplete documents, questionable invoice details, delays, or requests outside role authority.

² Maintain accuracy, attention to detail, and proactive communication.

² Support team members and contribute to a collaborative work environment.

Qualifications:

² Requires high school diploma or GED equivalent.

² Prior administrative or clerical experience preferred, especially in accounting support functions.

² Ability to be friendly, courteous, tactful, and maintain composure in interactions with coworkers and vendors.

² Ability to learn company policies, procedures, and accounting workflows.

² Strong communication, organizational, and problem-solving skills.

² Proficiency in Microsoft Word, Excel, and basic office software.

² Manual dexterity and eye-hand coordination required for handling documents and operating office equipment.

² Mental alertness required for accurate and thorough completion of work.

² Ability to sit for prolonged periods and operate computers, copiers, scanners, and other office equipment.

² Work performed in a temperature-controlled office environment; noise level moderate.

At Doty Bros Construction, we believe that diverse teams drive innovation and better business outcomes. We are dedicated to fostering a culture where everyone feels respected, valued, and empowered to bring their whole selves to work. We actively encourage candidates from all backgrounds to apply.

We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.