Project Coordinator

Job Description

Job Description

Construction Project Coordinator (Contract-to-Hire)

Robert Half is partnering with a growing and well-established construction company in the Schenectady area to hire a Construction Project Coordinator. This role is ideal for an organized, detail-oriented professional who enjoys supporting projects behind the scenes and ensuring the details are handled correctly from start to finish.

You'll play a key role in project setup, contract review, vendor coordination, compliance tracking, purchase order management, and bid support while working closely with Project Managers, subcontractors, vendors, and customers. If you thrive in a fast-paced environment, enjoy juggling multiple priorities, and take pride in keeping projects organized and on track, we'd love to hear from you. This position is anticipated to continue for the next several months, with the potential to transition into a permanent opportunity for the right fit.

Key Responsibilities

• Set up new projects and maintain project files, documentation, and electronic records
• Review contracts and project documentation for accuracy, completeness, and compliance
• Issue and track purchase orders for vendors and subcontractors
• Coordinate vendor and customer pre-qualification requirements
• Support bid processes and pre-construction activities through document preparation, tracking, and coordination
• Maintain compliance documentation, including certificates of insurance and related subcontractor records
• Monitor and follow up on missing or expired insurance certificates and compliance items
• Organize and maintain project logs, records, and supporting documentation
• Assist Project Managers with project administration, correspondence, document control, and general clerical support
• Support multiple active projects while ensuring deadlines and documentation requirements are met
• Perform additional administrative and business support duties as assigned by management

What's Offered

• Full-time schedule, Monday-Friday, 40 hours per week
• Immediate opportunity with a stable and growing construction organization
• Collaborative and team-oriented work environment
• Opportunity to gain valuable experience supporting commercial construction projects
• Exposure to project setup, contracts, compliance, vendor coordination, and bid administration
• Potential for long-term employment through a contract-to-hire transition
• Competitive benefits package upon permanent hire , including health, dental, vision, paid time off, paid holidays, and retirement plan options

If you're highly organized, proactive, and thrive managing project documentation, vendor coordination, and administrative operations, and looking to grow your career in the construction industry, we'd love to hear from you!

Apply today or contact Mary Christman or Ashley Veltri at View phone number on ziprecruiter.com . We look forward to speaking with you soon!

• Previous experience in construction administration, project coordination, contract administration, or administrative support
• Experience supporting a contractor, construction firm, engineering company, or project-based organization preferred
• Strong organizational and multitasking abilities with exceptional attention to detail
• Experience working with contracts, compliance documentation, purchase orders, or project files is a plus
• Ability to prioritize competing deadlines and manage multiple responsibilities simultaneously
• Proficiency with Microsoft Office, including Word, Excel, and Outlook
• Strong communication, follow-up, and customer service skills
• Ability to work independently while collaborating effectively with internal teams, vendors, and customers