Executive Secretary Senior

Title: Executive Secretary Senior State Role Title: Admin and Office Spec III Hiring Range: $42,950-$56,715 Pay Band: 3 Agency: Virginia Department of Health Location: PORTSMOUTH -TW Agency Website: Recruitment Type: General Public - G Job Duties This position is responsible for independently performing a variety of administrative activities in support of an administrative, technical or professional staff member with district or office wide responsibilities or office-wide responsibilities that affect field or other work units. Work regularly requires discretion, interpretation of policies, procedures or processes and frequent interaction with officials. May provide guidance to other staff as an information resource. Conducts research or assembles information and develops summaries in support of another administrative, technical or professional staff member. May type, file, schedule appointments, make reservations, sort mail and perform reception duties. Benefits The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave. Minimum Qualifications Knowledge and experience with administrative practices, procedures, and providing administrative support in a professional setting Ability to maintain a high level of professionalism, confidentiality, and discretion under all circumstances Excellent ability to communicate effectively both verbally and in writing Ability to proficiently use office equipment (computer, telephone, copier, fax, scanner, etc.) Ability to transcribe information, prepare professional documentation, communication, briefings, and reports Experience with Microsoft applications, such as Excel, Word, Access, Outlook, PowerPoint, and Teams) Excellent organization skills Knowledge and experience with records maintenance and retention Additional Considerations Knowledge of patient confidentiality (HIPAA) Advanced professional administration training and practical experience as an Administrative Assistant Knowledge of public health programs and policies Advanced professional administration training and practical experience as an Administrative Assistant Working knowledge of emotional intelligence and group dynamics and demonstrated ability to apply these strategies effectively in the professional setting Ability to coordinate complex scheduling for executive leadership to include meetings, events, and logistics Ability to establish, build, and maintain professional working relationships with agency partners, government officials, healthcare professionals, residents, and others integral to district public health operations Ability to proficiently use office software and design tools (Adobe, Canva, Publisher, etc.) Equal Employment Opportunity Statement It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: Employment Requirements Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. #J-18808-Ljbffr