Bilingual Administrative Assistant

Bilingual Administrative Assistant

A client of 1 Resource Group is seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support daily project operations in Bay Minette, AL. This position plays a critical role in coordinating project documentation, supporting field and office personnel, maintaining compliance records, and ensuring smooth communication between project teams, vendors, and clients.

The ideal candidate will thrive in a fast-paced construction or industrial environment and possess strong administrative, organizational, and communication skills.

Key Responsibilities

• Provide administrative support to project managers, site leadership, and field personnel
• Maintain and organize project files, reports, contracts, drawings, and correspondence
• Assist with onboarding paperwork, badging, timesheets, and workforce tracking
• Enter and manage data within project management systems and spreadsheets
• Prepare daily reports, project status updates, and other project-related documentation
• Support safety and compliance documentation efforts, including maintaining training records and certifications
• Communicate professionally with clients, subcontractors, vendors, and internal departments
• Assist with document control and ensure accurate version tracking of project documents
• Maintain confidentiality of sensitive company and employee information
• Support additional administrative duties as assigned by project leadership

Qualifications

• 2+ years of project administration, construction administration, or industrial office support experience preferred
• Strong proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook
• Excellent organizational and multitasking abilities
• Strong verbal and written communication skills
• Ability to work independently and prioritize tasks in a deadline-driven environment
• Construction, industrial, or turnaround/project site experience preferred

Work Environment

• Combination of office and project site environment
• May require extended hours based on project demands
• Must be able to sit, stand, and work on a computer for extended periods

Skills

• Diesel Mechanic
• Heavy Equipment Mechanic
• Forklift Repair