Operations Specialist

Position Overview Operations Specialist – Grade CL 24–61, with potential promotion to CL 26. Salary range $49,970–$81,220; potential salary $98,784. Entry‑level role with opportunity to advance within the Clerk’s Office. Position Duties & Responsibilities CL‑24 Level Receives payments and balances monies collected from customers in the form of cash/checks for bonds, fines, and fees; deposits funds collected pursuant to the Court’s policy and procedures. Issues invoices based on services requested. Reconciles and deposits money received by the Court; complies with internal controls. Works in the mailroom picking up, sorting, delivering, and metering mail. Verifies that attorneys are admitted to practice before the court; provides files or copies of documents upon request. Assigns new civil and criminal cases. Processes indictments, prisoner correspondence, and requests for certified copies; assigns case numbers and judges; responds to attorney certificate requests; scans documents to be placed on the record. Monitors and processes requests from a variety of email inboxes. Dockets entries in the Court’s Case Management/Electronic Case Files system (CM/ECF) and reviews electronic entries for accuracy and necessary follow‑up. CL‑25 Level Prepares and issues summons/writs, notices, judgments and orders; makes summary entries of pleadings, petitions, motions, complaints, minute orders, and proceedings in CM/ECF. Answers inquiries about the status of cases; assists the public by answering case‑related inquiries and provides electronic filing assistance in a customer‑friendly manner. Enters documents on the record and audits documents placed by others (attorneys and court staff) on the record to ensure conformity with court guidelines and requirements. Closes cases upon receipt of terminating documents, such as judgments and closing orders. Audits electronic filings and provides feedback to customers; audits internal documents and ensures necessary follow‑up; assigns judges to cases. Processes sealed materials and sealed access as required. CL‑26 Level Assists with the orderly flow of court proceedings, including setting up the courtroom, ensuring the presence of all necessary participants, managing exhibits, and taking notes of proceedings, rulings, and preparing minute entries. Maintains control of cases assigned to the judge. Examines all papers filed in an action assigned to the judge to determine whether they conform to the rules of practice. Calendars and regulates the movement of cases by fixing or resetting dates and times for hearings on motions, pretrial hearings, and trials; notifies counsel accordingly and follows the cases through conclusion. Performs courtroom functions required by a judicial officer. Confers with attorneys, acting as liaison between the judge and counsel. Provides information to attorneys on the special procedures of the judge, answers procedural questions, and assists with compliance; maintains contact with attorneys regarding the status of cases. Processes criminal and civil legal documents, both sealed and unsealed, and makes summary entries of pleadings, petitions, motions, complaints, orders, and proceedings on the docket. All Levels Performs other duties as assigned. Job Requirements & Qualifications Strong customer service skills; ability to provide clear and detailed oral and written instructions; strong organizational skills, prioritization, and proper grammar usage; attention to detail; proficiency with automated computer systems (Word, Outlook, CM/ECF, PACER, and other data entry systems). Physical ability to lift, push, and move objects up to 25 lbs. Professional and positive demeanor appropriate for a court environment. One year of experience at the lower classification level required for advancement. Associate degree required; bachelor’s degree preferred; paralegal degree and/or experience a preference. All applicants must undergo an FBI fingerprint check and may be required to undergo periodic updates. Compensation Salary and classification level based on work experience, qualifications, and salary history. To qualify for CL‑24, one year of specialized experience equivalent to CL‑23 is required; CL‑25 requires one year of specialized experience equivalent to CL‑24; CL‑26 requires one year of specialized experience equivalent to CL‑25. Specialized Experience Progressively responsible clerical or administrative experience requiring regular and recurring application of clerical procedures, rules, regulations, or laws, with routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation. Experience commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. Benefits Paid leave time for federal holidays, vacation, sick, and parental leave Medical, dental, vision insurance Access to an infant and toddler care near the Courthouse Public Service Loan Forgiveness Program available to full‑time employees with qualifying student loans Life insurance Thrift Savings Plan with matching funds (401(k) & Roth 401(k) style) Participation in Federal Employees Retirement System Health, dependent care, and parking reimbursement programs Public transit subsidy program On‑site employee gym Employee Assistance Program, which provides free counseling, financial assistance, and basic legal services Equal Opportunity Employer The United States District Court is an Equal Opportunity Employer. The Court will consider the qualifications of all applicants without regard to race, color, religion, sex, national origin, disability, or any other status prohibited by law. #J-18808-Ljbffr City of Santa Fe Springs