Staff Accountant

Staff Accountant

The Staff Accountant provides day-to-day transactional and administrative support to the Accounting & Finance function of Quanta Government Solutions (QGS), a federal government contractor serving the U.S. Department of Energy and other federal customers. Reporting to the Director, Accounting & Finance, this entry-level support position performs assigned accounts payable, vendor administration, invoice processing, and recordkeeping tasks under established procedures and close supervision, with work reviewed by experienced accounting staff prior to finalization. The role is structured for development: the incumbent will build foundational knowledge of government contract accounting and QGS financial systems through hands-on support of recurring accounting cycles.

What You'll Do

• Provide accounts payable assistance, vendor management assistance, and invoice processing assistance — compiling vendor onboarding documentation including Form W-9 and remittance information, entering and updating vendor records for review and approval, matching vendor and subcontractor invoices to purchase order and receiving documentation, entering invoice coding, routing invoices for approval under the delegation of authority matrix, and tracking invoice and payment status through resolution.
• Assist with the monthly, quarterly, and annual close by preparing assigned journal entries and account reconciliations from established templates and checklists for review and approval by senior accounting staff.
• Compile and maintain supporting schedules and documentation for assigned general ledger accounts, including accruals, prepaid expenses, fixed assets, and intercompany balances, and identify and escalate reconciling items and variances.
• Assist with project cost accounting by compiling labor distribution, cost transfer, and job cost coding data and preparing supporting detail for work-in-progress and contract revenue schedules.
• Assist with customer billing preparation across cost-reimbursable, time-and-materials, and fixed-price contract types, including assembling supporting cost detail and backup documentation.
• Compile schedules, reports, and source documentation in response to internal, external, and government audit requests, and maintain accounting records and files in accordance with QGS record retention requirements.
• Demonstrate close attention to detail and accuracy in high-volume data entry, proficiency in Microsoft Excel, working knowledge of basic accounting principles, the ability to follow established procedures and escalate exceptions, and professional communication with vendors and internal stakeholders; maintain strict confidentiality of financial, contract, and employee information.
• Work a regular schedule of 40 hours per week and record all hours worked daily in the QGS timekeeping system. Overtime may be required during month-end, quarter-end, and year-end close and audit periods; overtime requires advance supervisor approval and is paid in accordance with applicable law and QGS policy.
• Perform other duties as assigned in support of the Accounting & Finance function.

What You'll Bring

Required Education and Experience

• Associate's degree in Accounting, Finance, or a related field, or an equivalent combination of relevant coursework and experience.
• < 1 Year

Preferred Education and Experience

• Bachelor's degree in Accounting or Finance; prior internship, co-op, or part-time accounting experience, preferably with a government contractor, construction, or engineering organization; exposure to a Tier 1 ERP or job cost accounting system.
• > 1 Year

LICENSES / CERTIFICATIONS:

Required Licenses/Certifications

• None required. Must be able to satisfy all federal contractor pre-employment screening requirements applicable to the position.

Preferred Licenses/Certifications

• Coursework toward CPA eligibility (150 semester hours completed or in progress); CPA, CMA, or CDFM candidacy.

SUPERVISORY RESPONSIBILITIES:

• This position has no direct or indirect reports.

TRAVEL REQUIREMENTS:

Travels: Yes

Percent of time: 10%

Overnight required: No

PHYSICAL DEMANDS:

• Stationary Position - Constantly
• Pushing/Pulling/Reaching - Frequently
• Climb - N/A
• Kneel - Seldom
• Grab - Frequently
• Bend - Seldom
• Lift/carry over - 5-10 LBS
• Vision - 20/20 Corrected Vision
• Hearing - Receive detailed information if spoken to

WORKING CONDITIONS:

• Wet or Humid - Seldom
• Working near or on moving mechanical parts - Seldom
• Working near or on heavy machinery - Seldom
• Working in high places - Seldom
• Exposed to fumes or airborne particles - Seldom
• Exposed to toxic or caustic chemicals - Seldom
• Frequency of working in outdoor weather conditions - Seldom
• Work with Electricity - Seldom
• Work with explosives - Seldom
• Work on or near a source of radiation - Seldom
• Loud noise conditions (above 87dB) - Seldom
• Other Environmental Factors including weather conditions: Climate-controlled office environment; occasional local travel between QGS and Quanta facilities.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities my change or new ones may be assigned at any time with or without notice.

What You'll Get

Our Benefits & Perks

• Comprehensive medical, dental, and vision insurance coverage
• Company-paid life and disability insurance
• Access to mental health support and resources
• Generous paid time off (PTO), Military Leave and company-observed holidays

Growth & Development

• Ongoing training and development programs
• Career advancement opportunities to support professional growth
• Tuition reimbursement for continued education

Recognition & Financial Well-Being

• Employee recognition and rewards program
• 401(k) retirement savings plan with company match
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options (based on plan selection)

Family Support

• Maternity and paternity leave programs to support growing families

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.