Volunteer Coordinator

Job Title

The Office of Emergency Preparedness and Response (OEPR) Coordinator

Job Description

The Office of Emergency Preparedness and Response (OEPR) coordinates and leads the statewide public health and medical emergency response system, including 56 local public agencies, 9 healthcare coalitions, and with critical system partners such as the state's Division of Homeland Security and Emergency Management (DHSEM) and other state agencies, the health care system, and law enforcement. The Office develops and implements emergency response plans to fulfill the State's Emergency Support Function (ESF) #8: (Public Health, Medical, Behavioral Health and Mortuary), working collaboratively with critical system partners. The Office coordinates and implements activities under federal emergency preparedness and response grants and manages grant programs for local public health agencies and other systems partners. The Office assures relevant training, education and exercises occur, in accordance with the National Incident Management System, and regularly evaluates the system for effectiveness, incorporating improvements. The Office ensures effective and redundant communication systems and connectivity within the public health emergency response system and assures the effective distribution of critical situational awareness. The Office assesses the state's ability to respond to health and medical emergency events; is responsible for the rapid receipt, storage and distribution of the Strategic National Stockpile (SNS); and plans and coordinates the administration of medication, prophylaxis and vaccines in mass quantities during epidemics, pandemics and mass casualty events. The Office is responsible for activating and managing the Department's Emergency Operations Center (DOC) during a public health event, and coordinating response with internal divisions and programs needed for response.

The Public Health and Medical Operations Program manages day-to-day operations, participates in functional planning, training and exercises to meet grant performance measures and preparedness objectives. Additionally, the program develops and maintains the standard operating procedures needed to support ESF8 response, and coordinates and mobilizes resources during response operations. During response and recovery phases, this program coordinates state-level public health and medical operations.

What You Will Do:

The purpose of this position is to provide CDPHE wide coordination through OEPR to coordinate Colorado's Volunteer Management Program. This includes coordination of the technology platforms for volunteer management and mobilization, ensuring Medical Reserve Corps (MRC) coordination, and ensuring compliance with the Emergency Systems for Advanced Registration of Volunteer Health Professionals (ESAR-VHP) federal requirements, including reporting through the Hospital Preparedness Program (HPP). This position is required to interface directly with Medical Reserve Corps unit coordinators, volunteer group local administrators, other state and federal partners, and maintain the technology platforms that manage these groups. Collaboration requires participation and technical assistance in MRC and Volunteer Program meetings, agenda development, identification of keynote speakers/trainers for meetings, meeting facilitation, documentation and dissemination of meeting discussions, and the development of next steps and best practices across the State.

This position is responsible for developing and managing active Memorandums of Understanding (MOUs) with the MRC units, developing data tracking and reporting procedures based on the agreements, collecting and analyzing data, and sharing this data with partners to ensure greater collaboration across the volunteer programs in Colorado. In addition to these hands-on activities with volunteers, this position may perform grant management duties including grant and budget preparation; develops success stories with volunteers; identifies training material (including guest speakers) for volunteers and other State partners; responds to requests for information and presentations from the public; and acts as a resource to internal and external customers regarding these three programs.

This position supports after hours volunteer deployment operations for OEPR during response.

Key Responsibilities:

• Emergency Systems for Advanced Registration of Volunteer Health Professionals (ESAR VHP) Project Management
• State Medical Reserve Corps (MRC) Coordination
• Volunteer Program Maintenance

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H6F3XX Emergency Preparedness & Communications Specialist III

Minimum Qualifications:

NOTE: An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience. Experience Only:

Six (6) years of relevant experience in Volunteer Organization administration.

Or Education and Experience:

A combination of related education in public health, health promotion, or related field and/or relevant experience in emergency response related volunteer program management, being deployed as a volunteer, or serving Medical Reserve Corps equal to six (6) years

**You must substantiate that you meet the minimum qualifications when filling out the Work Experience section of the application. Failure to do so will result in the application not moving forward in the hiring process. "See resume" will not be accepted. Resumes are considered supplemental information and are not considered in the initial evaluation. In addition, part-time work will be prorated when determining whether minimum qualifications are met.**

PREFERRED QUALIFICATIONS:

In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies:

1. Demonstrated experience working with the Medical Reserve Corps (MRC).
2. Demonstrated experience ensuring compliance with the Emergency Systems for Advanced Registration of Volunteer Health Professionals (ESAR-VHP) federal requirements.
3. Demonstrated experience managing communications and collaboration with internal and external stakeholders.
4. Demonstrated experience with meeting facilitation, coordination, logistics, and followup.
5. Demonstrated experience collecting, analyzing, and tracking data to make informed decisions.
6. Demonstrated experience performing grant management duties including grant applications, budget development, and compliance monitoring.

CONDITIONS OF EMPLOYMENT:

• Residency Requirement Options:

  • This posting is only open to residents of the State of Colorado at the time of submitting your application.

• A pre-employment background check will be conducted as part of the selection process.

• Critical Status: This is a critical position and can be expected to work and/or remain at their worksite in delayed start, early release, or closure situations.

• Critical Status: Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

• Critical Status: Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

• TRAVEL: Multiple times a year depending on disaster frequency. Up to 10% per year. Attending meetings with local public health agencies, other state agencies and stakeholder groups, drills/exercise support, conference attendance with the potential for out of state conferences and respond to emergencies as needed.

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: View phone number on click.appcast.io. Phone: View phone number on click.appcast.io. Email address: View email address on click.appcast.io. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Supplemental Information