Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist performs the duties necessary to process the payments of all properly approved and coded invoices due to vendors and reimbursements due to employees of Client and affiliated organizations in an accurate and timely manner. The application of generally accepted accounting principles (GAAP) and proper accounting procedures are essential in the fulfillment of these duties.

Responsibilities include:

• Processing all purchase order invoices received against HEMM electronic purchase order file. Verifying discount due dates, quantities, and unit costs and resolving any discrepancies through purchasing department to ensure timely payment of invoices and capture of eligible discounts.
• Auditing and entering all employee reimbursement requests within timelines and to ensure compliance with Client's policies. Processing physician expense reimbursements approved by Physician Comp Manager, or their designate, for payment.
• Maintaining open payable file for held and approved invoices to provide efficient access to open payable invoices. Processing invoices for payment before due date for AHS and all affiliated corporations to maximize discounts available and to adhere to payment terms of vendors.
• Auditing non-purchase order requests for payment for approval and supporting documentation. Verifying codes on all approved non-purchase order invoices are appropriate general ledger account numbers, resolving any discrepancies with Department Manager.
• Auditing statements for past due invoices and resolving any issues. Researching invoices and statements to prevent duplicate payments and charges to the appropriate facility.
• Providing data as requested by external auditors for year-end financial audit.
• Reviewing vendor 1099 reports for accuracy and inclusion of appropriate amounts. Processing new vendor files, validating 1099 statuses and TINs as appropriate.
• Performing other duties as assigned or needed to meet the needs of the department/organization.
• Workday experience needed up to 1 year.