Portfolio Analyst (PMO/Operations)

Overview

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

SUMMARY:

Tatitlek Technologies is seeking a high-performing Portfolio Analyst to support the Defense Innovation Unit (DIU). This role blends analytical problem-solving, operational ownership, and program execution, with a strong emphasis on travel operations, compliance, and PMO support functions.

This role is primarily responsible for managing end-to-end government travel operations, including Travel Authorization Requests (TARs), booking coordination, and voucher reconciliation, in full compliance with Joint Travel Regulations (JTR), Federal Travel Regulation (FTR), and TTI internal policies.

The Portfolio Analyst will also own and continuously improve key operational workflows, most notably the end-to-end government travel process, while also supporting broader program management efforts, leadership reporting, and strategic initiatives.

This position is designed for individuals who are not only capable of executing tasks, but who can also identify gaps, solve problems independently, and drive process improvements in a fast-paced, high-visibility environment.

The Portfolio Analyst must be creative and enjoy working within an entrepreneurial environment, with exemplary time management skills and the ability to identify, anticipate, and fulfill needs. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with excellent written and verbal communication, analytical, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities and equities in a high-tempo environment serving DIU's mission.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist in the planning, coordination, and execution of DIU programs and projects.
Conduct research, gather data, and perform analysis to support program decision-making processes.
• Manage the full travel lifecycle, including TAR initiation, justification, COR routing, approval tracking, booking coordination, and voucher closeout.
• Prepare, review, and validate Travel Authorization Requests (TARs) ensuring completeness, proper justification (mission need, cost analysis, exceptions), and compliance with JTR/FTR.

• Maintain audit-ready travel documentation, including TARs, approvals, receipts, cost comparisons, and supporting materials for internal and external review (e.g., COR, GSA/FEDSIM audits).
• Conduct pre and post-travel compliance checks to ensure adherence to policy and reduce voucher rejection or rework.

• Provide guidance to travelers on per diem, allowable expenses, reimbursement requirements, and regulatory compliance.

• Track and manage high-volume travel requests, identifying risks such as delays, cost increases, or missing approvals.

• Coordinate CONUS and OCONUS travel logistics, including policy exception handling and additional required approvals.

• Resolve travel disruptions (e.g., cancellations, rebookings) while maintaining compliance and cost control.
• Collaborate with cross-functional teams to develop program plans, timelines, and deliverables. Track program progress, identify risks, and propose mitigations to ensure timely completion of objectives.
• Prepare reports, presentations, and other materials for program stakeholders and senior leadership.
• Support the development and implementation of program policies, procedures, and guidelines. Assist in the management of program budgets, including monitoring expenses and financial reporting.
• Building effective working relationships with key stakeholders such as Senior Government Executives, contractors, and external parties.
• Support PMO and leadership with ad hoc projects, reporting, and operational initiatives aligned with contract requirements.
• Coordinate and support meetings, events, and administrative functions tied to program execution.
• Contribute to the development and refinement of SOPs, workflows, and process improvements across travel and program operations.
• Provide administrative and operational support to ensure effective use of leadership time and program resources.

REQUIRED QUALIFICATIONS:

• Bachelor's Degree
• Minimum of 5+ years of experience providing project analysis, administrative, operational, and/or logistical support; 10+ years of equivalent experience is a plus.
• Proven experience in program management, project coordination, or related roles.
Strong analytical and problem-solving skills with the ability to collect, organize, analyze, and disseminate information effectively.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), G-Suite, Database software and CRM software solutions.
• Experience supporting senior Government Executives and/or corporate leadership, DoD a plus with a demonstrated ability to coordinate complex logistics in support of activities across multiple locations.
• A poised, polished, and professional communication style. The candidate must have excellent oral and written communication skills including the ability to prepare reports, presentations, and other program-related materials.
• Excellent organizational skills, judgement, and attention to detail, with the ability to manage multiple tasks and prioritize deadlines.
• Ability to work both independently and collaboratively within a team environment.
• Demonstrated ability to build relationships and work effectively with stakeholders at various levels, displaying keen business sense and service focus.
• Knowledge of national security issues, defense innovation, or related fields is a plus.
• Creativity, and ability to think outside of the box with a sense of urgency.
• US Citizenship required must be able to obtain a DoD Secret clearance; active DoD Secret Clearance or above preferred.

PREFERRED QUALIFICATIONS:

• Experience with government travel processes and regulatory compliance (JTR/FTR).
• Experience supporting DoD or Federal Programs.
• Familiarity with financial tracking, reporting, and operational analytics.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential functions may require maintaining physical condition necessary for frequently bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with the opportunity to move about. Occasionally there may be a need to move or lift moderately light items up to 35 pounds. Near visual acuity to review written documentation; ability to hear and understand speech at normal room levels and on the telephone; manual dexterity to operate a telephone and keyboard; lift horizontally and vertically.

WORK ENVIRONMENT:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, and mouse.

SUPERVISORY RESPONSIBILITIES:

• None

ADDITIONAL QUALIFYING FACTORS:

As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.

Salary

$90-110k/annually