Legal Administrative Assistant

About Davis Graham & Stubbs LLPFor over a century, Davis Graham & Stubbs LLP (Davis Graham) has ranked among the region's most prominent law firms, consistently offering quality legal services to emerging and established businesses of the Rocky Mountain West. While the firm's Denver location and intermediate size allow a close personal relationship with local and regional clients, our technology and broad experience allow us to partner effectively with businesses and their investors throughout the world. Davis Graham serves clients nationally and internationally, with a strong focus on corporate finance and governance, mergers and acquisitions, natural resources, environmental law, real estate, intellectual property, and complex litigation. Our lawyers have experience working with companies in the energy, mining, technology, hospitality, private equity, manufacturing, asset management, and aviation industries.SummaryUnder general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative support to assigned attorneys, paralegals, or other timekeepers while working collaboratively and cooperatively with others in a team-oriented environment. The ideal candidate will have at least 5 years of regulatory, EPA and/or general transactional experience.Essential FunctionsProvides intermediate to advanced level legal administrative assistance as directed and required for the support of the firm and/or attorneysPerforms intermediate to advanced level clerical and administrative tasks including time entry; new business intake; drafting/preparing/revising legal documents, letters, memos; invoices; billing reports; audit letters; expense reports and other documents or correspondence for attorneys and timekeepersPrepares documents for e-filing and files documents with appropriate courts or other administrative agencies specific to the practice areaAbility to prepare notebooks, exhibits and closing bindersMay prepare docket entry forms for incoming and outgoing court documents and to document specific actions required for legal proceedings and personal or firm requirementsProofreads to ensure accuracy of formatting, grammar, punctuation, syntax, and intermediate to advanced content in all documents, communications, and reportsCoordinates scheduling of and assists in preparing for appointments, meetings, and conferences; provides support to attorneys, clients, and visitors in officeCoordinates travel arrangements for timekeepers and clients with the firm’s travel company; prepares itineraries and travel expense reportsMay respond to and provide information to clients with attorney supervisionCreates and maintains files and indexes, both paper and electronic, as directed, and in keeping with firm’s guidelinesProcesses and tracks legal work; records and monitors deadlinesCoordinates client billing process; works directly with billing to troubleshoot billing issuesGreets and welcomes visitors; answers and directs phone callsProcesses incoming and outgoing mail, including arranging special mailings and courier services with Office Services departmentCollaborates with other departments to complete some office functionsPerforms other duties as assignedRequired Skills/AbilitiesAbility to learn, interpret, and apply policies and proceduresDetail oriented and professional demeanorAbility to effectively communicate verbally and in writingAbility to work cooperatively with attorneys, staff, clients, and coworkersIntermediate to advanced proficiency with, or ability to learn, software programs(s) used by the firm for conflicts and new business intake, recordkeeping, timekeeping and billing, document management and workflow and willingness to attend trainings and develop proficiency when new technologies are rolled outIntermediate to advanced word processing skillsIntermediate to advanced understanding of legal, clerical, and court systemsAbility to organize and prioritize tasks including delegation of tasks when appropriateKnowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelinesAbility to recreate content based on experienceMentor RoleWill train incoming staff on general firm processes and core practice areasWork EnvironmentThis position requires the employee to work in a professional office environment with some ability to work from home. Because the employee will handle sensitive firm and client information, the employee must work from a home office and not a public location during any remote periods. The employee will routinely use standard office equipment.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Prolonged periods sitting at a desk and working on a computer.Position Type and Expected Hours of WorkThis is a full-time non-exempt, benefits eligible position. Hours are Monday through Friday, 8:00 am to 5:00 pm, with some flexibility in start and end times and a minimum of 4 days in the office. Occasional overtime is required. Overtime is paid at 1.5 times the hourly rate when the employee works more than 40 hours in a Sunday through Saturday work week.Required Education and ExperienceHigh school degree or equivalent and 5 year of relevant legal experiencePreferred Education and ExperienceBachelor’s Degree, Notary Public, minimum of 5 years of law firm experienceOther DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.Application DeadlineThis position is expected to stay open until July 3, 2026. Please submit your application as soon as possible and no later than July 3, 2026, at midnight to ensure consideration.Salary range is based on or commensurate with education and experience.Davis Graham offers competitive benefits. For a full list of benefits provided, please select this link: Benefits.Davis Graham provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, transgender status, gender identity or expression, national origin, age, disability, marital status, genetic information, military status or any other status protected by applicable federal, state or local laws.Colorado Residents: In any material you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.Davis Graham participates in the E-Verify program to confirm authorization to work in the United States. #J-18808-Ljbffr