Financial Operations Manager

Senior Assistant To CFO

Reports to: Chief Financial Officer

Status: FT, Exempt

Salary Range: $75,000-$95,000 Salary commensurate with experience

About Holy Trinity

Holy Trinity: An Episcopal School is a Pre-School through 8th Grade school grounded in Episcopal values, academic excellence, and a strong sense of purpose. Located on two campuses in Prince George's County, one in Bowie and one in Glenn Dale, the school offers a comprehensive education within a nurturing, safe, and welcoming community. Students benefit from a challenging academic environment supported by the resources needed to excel academically, artistically, athletically, and spiritually. Holy Trinity encourages students to pursue excellence and embrace responsibility.

Holy Trinity seeks dedicated educators who support our mission and are passionate about being part of a transformative educational experience, one that cultivates each student's God-given talents and helps shape them into their best selves.

Job Overview

The Senior Assistant to CFO serves as a key member of the Business Office, responsible for managing accounts receivable, accounts payable, payroll, and supporting higher-level financial operations. This role works closely with the CFO, contributing to financial reporting, budgeting, internal controls, and strategic financial processes while ensuring accurate day-to-day operations.

Key Responsibilities

Accounts Receivable & Student Billing

• Manage all accounts receivable functions, including journal entries, general ledger reconciliations, and audit preparation
• Serve as liaison with FACTS for tuition payment plans; enter charges/credits and reconcile to internal systems and general ledger
• Reconcile tuition revenue, financial aid, tuition remission, and enrollment contracts
• Communicate with families regarding billing, payment schedules, and past-due accounts
• Manage collections process and coordinate with legal counsel as needed
• Work with Admissions and Data Base Manager to reconcile enrollment, contracts, and financial aid
• Assist families with financial questions related to enrollment and aid

Accounts Payable

• Manage full accounts payable cycle, ensuring timely and accurate invoice processing and payments
• Maintain vendor relationships and resolve discrepancies
• Record ACH transactions and reconcile credit card activity
• Assist in developing AP policies and internal controls

Payroll & Employee Financial Services

• Prepare and submit payroll through ADP and record payroll journal entries
• Fund Employee Retirement plans through TIAA
• Fund Employee Health Savings Accounts through Optum Bank
• Track leave bank balances and process PTO payouts
• Coordinate employee tuition adjustments and payroll deductions
• Respond to employee questions regarding payroll and benefits
• Assist with health insurance open enrollment

Cash Management & Financial Reporting

• Process and record all deposits, including remote deposits and bank transactions
• Reconcile monthly bank activity and identify required journal entries for CFO
• Run monthly financial reports and assist with financial close processes
• Prepare reports and spreadsheets for leadership and Division Head meetings
• Post and reconcile Blackbaud, auxiliary program, and other deposits

Program, Auxiliary & Insurance Management

• Manage billing and collections for auxiliary programs (trips, camps, enrichment, etc.)
• Support transition to online payment systems outside FACTS
• Coordinate with Dewar Insurance for billing, tracking, and claims management
• Provide financial reporting and analysis for program leaders and CFO

Assistant CFO Functions

• Support CFO in preparation of monthly, quarterly, and annual financial statements
• Assist with budget preparation, forecasting, and variance analysis
• Monitor and analyze cash flow and financial performance trends
• Help develop and maintain internal controls, policies, and procedures
• Assist with audit preparation and external auditor requests
• Provide financial analysis and recommendations to support decision-making
• Participate in strategic planning and financial modeling initiatives
• Ensure compliance with accounting standards, school policies, and regulatory requirements
• Identify opportunities for process improvements and operational efficiencies
• Serve as backup to CFO when needed for financial operations and reporting

Administrative & Operational Support

• Digitize and maintain financial records and business office files
• Assist with Business Office projects and process improvements
• Perform additional accounting and administrative duties as assigned by the CFO

School-Wide Responsibilities

• Participate in committees and school-wide initiatives
• Attend staff, supervisor, and team meetings
• Support school events and contribute to the overall school community

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred
• 35+ years of experience in accounting, including AR/AP and payroll
• Experience with QuickBooks, ADP, FACTS, or similar systems preferred
• Strong understanding of GAAP, financial reporting, and internal controls

Key Skills

• Strong analytical and financial reporting skills
• Attention to detail and accuracy
• Ability to manage multiple priorities and deadlines
• Excellent interpersonal and communication skills
• High level of integrity and confidentiality
• Advanced proficiency in Excel and financial systems

Work Environment

This position operates in a collaborative school environment with regular interaction with families, employees, and leadership. The role may require additional hours during audits, budget cycles, and enrollment periods.

Holy Trinity An Episcopal School