Program Coordinator

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions

• Adheres to TTUHSC and office operating policies and procedures.
• Assist in meeting the Joint Accreditation defined Educational Leadership criterion by partaking in continuous professional development relevant to CME/CPD enterprise.
• Serves as a representative of the office at the Odessa campus.
• Ensure timely communication and reporting of regional CME activities to the Lubbock campus.
• Implements educational activities at the regional campus using an interprofessional approach that addresses a defined professional practice gap. Follows the processes and standards set by the Lubbock campus to ensure compliance with Joint Accreditation criteria. Collaborates with course directors, planners, and presenters while maintaining regular communication with the Lubbock office to ensure consistency in educational design, documentation, and delivery.
• Prepares and maintains all required activity documentation and departmental records in compliance with institutional and accreditation standards. Ensures that forms, disclosures, evaluations, and supporting materials are completed accurately and submitted to the Lubbock campus within established deadlines.
• Manages on-site logistics for Odessa-based accredited continuing education activities. Oversees room setup, audiovisual support, materials preparation, and on-site execution to ensure a professional and compliant learning environment.
• Concludes educational activities at the Odessa campus in accordance with the fiscal, documentation, and reporting processes established by the Lubbock CME office. Responsible for completing financial closeout, evaluation summaries, and final CME Tracker entry.
• Supports identification and assessment of continuing education needs for institutional departments at the Odessa campus, in alignment with processes established by the Lubbock CME office. Collaborates with local faculty and staff to gather input on educational gaps and communicates findings to the Lubbock team for activity planning and documentation.
• Implements outcomes measurement strategies for Odessa-based continuing education activities using survey tools and evaluation methods developed or approved by the Lubbock CME office. Collaborates with Lubbock staff to ensure consistency, compliance, and meaningful data collection.
• Supports the maintenance of CloudCME and related reporting requirements for Odessa-based educational activities. Follows protocols established by the Lubbock CME office for data entry, evaluation tracking, and activity credit documentation to ensure alignment with Joint Accreditation and institutional standards.
• Performs other duties as assigned to support the operations of the Odessa campus in coordination with the Lubbock CME office.

Preferred Qualifications

• Bachelor's degree in education, healthcare, communications, or a related field.
• Experience supporting accredited continuing education for healthcare professionals.
• Understanding of Joint Accreditation standards and interprofessional education.
• Experience with event planning, activity documentation, and working in a compliance-driven environment.
• Ability to work independently while maintaining close coordination with a central office. Comfort with virtual collaboration tools and data tracking systems such as CloudCME

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications

• High school plus six years experience in related field.
• Additional education may substitute for experience on a year for year basis.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at

Introduction

Nationally recognized as a Great College to Work For , TTUHSC provides much more than just a job! Enjoy excellent benefits , including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care - and we believe that our people are the reason for our institution's lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options - Individual health insurance provided at no cost for full-time team members
• Paid Time Off - Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.