Receptionist

$14.02 - $19.02 per hour

Cynet Systems

Worcester, MA

Job Overview:

Pay Range: $14.02hr - $19.02hr

Requirement/Must Have:

Minimum of 3+ years of full-time, or equivalent part-time, experience in office work.
Equivalent combinations of experience and education may be considered.
High school diploma or vocational/technical high school graduation may substitute for up to one year of experience.
Completion of a non-degree granting business or secretarial program may substitute for up to two years of experience.
Ability to understand and apply laws, rules, policies, and procedures governing unit activities.
Strong verbal and written communication skills.
Ability to use proper grammar, punctuation, and spelling.
Ability to follow written and oral instructions.
Ability to work accurately with names, numbers, codes, and symbols.
Proficiency with computers, specifically Microsoft Word and Excel.
Ability to file material in accordance with standard filing procedures.
Ability to maintain accurate records.
Ability to establish and maintain harmonious working relationships with others.
Ability to handle a fast-paced, front-facing environment.
Ability to deal tactfully with others.
Knowledge of clerical office practices including record keeping, correspondence control, and business letter preparation.
Skill in operating general office machines such as photocopiers, telephone systems, postage meters, and shredders.
Ability to exercise sound judgment.

Responsibilities:

Greet and assist members visiting the office in accordance with established procedures.
Maintain files and records, and file material according to a prescribed classification system.
Answer telephone calls, provide routine information concerning services, and redirect calls as needed.
Prepare standardized forms and correspondence according to established procedures.
Receive, open, date stamp, investigate, assign, and distribute incoming mail, messages, and packages.
Scan prepared documents into the imaging system and index documents by category and type.
Retrieve and distribute records from files or boxes including correspondence and applications.
Search and recover information from computer terminals to respond to inquiries or requests.
Post information on logs, spreadsheets, records, or computer systems.
Operate and provide instruction on the usage of standard office equipment such as copy machines, fax machines, and postage machines.
Review forms, applications, and documents for accuracy and completeness.
Provide information concerning meetings, schedules, and appointments orally or in writing.
Prepare and submit requisitions to maintain supply standards.
Compile data for office and agency reports.
Provide inter and intra communications via the email system.
Operate specialized office equipment requiring specific training.
Perform computer functions to create documents such as letters, spreadsheets, charts, and memoranda.
Maintain and update daily activities logs to control workflow.
Maintain supply inventory and assist with ordering supplies.
Aid in the development of production schedules, performance standards, and quality controls.
Coordinate leave time, breaks, and lunches to ensure proper office coverage.
Work in a team setting with team ownership of all assigned tasks.

Skills:

Microsoft Excel.
Microsoft Word.
Data Entry.
Clerical Office Practices.
Records Management.
Office Equipment Operation.
Customer Service.
Filing Systems.

Qualification And Education:

Knowledge of laws, rules, and policies governing unit activities.
Knowledge of agency forms and proper telephone procedures.

Due to nature of job The candidate must have Ability to lift 35 lbs.

Apply

Vacancy posted 4 days ago

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