Executive Assistant

Boulder Valley School District is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives. Our comprehensive and innovative approach to education ensures that each student meets expectations relative to intellectual growth, physical development and social emotional well-being. The district covers approximately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill. Website: BVSD. Location : US:CO:BOULDER Department : Academics Position Title : Executive Assistant Position Start Date : August 3, 2026 Position Type : Office Professionals FTE :1.0 - 40 hours per week - Regular, ongoing Work Schedule :261 Days - 12 Months - July Pay Range :$35.98 - $46.41 Closing Date : July 14, 2026 Our People Are Our Strength in BVSD *ONLY CANDIDATES INTERNAL TO BVSD WILL BE CONSIDERED* Summary The Executive Assistant provides high-level comprehensive administrative, operational, and fiscal support to department leadership and serves as the primary point of contact for administrators, staff, schools, and the community. This role manages confidential communications, complex projects, and district-wide initiatives; coordinates meetings, professional development, and executive reporting; and supports Board of Education, Superintendent, and executive cabinet activities. The position also performs budgetary, accounting, and payroll timekeeping functions, maintains accurate records in district systems, and develops efficient processes to support effective department and district operations while ensuring professionalism, confidentiality, and compliance. Responsibilities Provide administrative support by identifying and prioritizing incoming information and requests, serving as the department’s primary contact person for administrators, School Office Managers, supervisor’s direct reports, other departments, staff, and community. Develop and promote good relations as a department resource with respect to district and school issues, policies and procedures. Maintain a safe and secure working environment. Prepare, research and gather information for special projects and other related materials and documents that may be of a highly confidential nature. Coordinate projects: comply, synthesize, analyze, write and format reports, forms, submissions and other requested data. Coordinate administrative duties, including but not limited to: managing phone calls, answering inquiries, following through on requests, solving non-routine problems, scheduling appointments, maintaining calendars; processing mail; coordinate logistics of meetings, conferences and workshops Attend meetings to participate and/or take notes, prepare agendas and announcements. Create, administer, track attendance and report Professional Development. Draft confidential correspondence based on district policies/procedures or verbal direction. Compile and disseminate information for district-wide use, which may include updating the website and creating or writing responses and reports to the Board of Education. Coordinate the collection of pertinent data in the preparation of various presentations, responses, and reports to the Board of Education, Superintendent, and executive cabinet administrators. Manage, process and track department and district-wide programs and projects. Perform budgetary, accounting, and payroll support functions, including screening and reconciling invoices and purchasing card transactions; preparing required documentation and reports for department leadership and Financial Services; processing purchase orders for equipment, food, and supplies; maintaining accurate bookkeeping records in the district financial system; managing payroll timekeeping and compiling time and attendance reports, including stipends and supplemental pay; tracking and recording translation requests; and communicating mileage reimbursement updates while ensuring accurate and timely submission of required paperwork. Anticipate and develop new systems and procedures for creating efficiencies. Oversee department office equipment repairs and supplies as needed. Perform other duties as assigned. Qualifications Required: High school diploma plus 2 years of additional education or equivalent training required Minimum of five years experience in general office occupations and computer experience OR Minimum of four years experience as an administrative assistant. Communicate (read, write, and speak) in English. Completed and submitted BVSD online application. Preferred: Bilingual English/Spanish Ability to maintain confidentiality in all aspects of the job. Ability to manage multiple priorities, take initiative and work independently. Ability to manage multiple tasks with frequent interruptions. Ability to diffuse and manage volatile and stressful situations. Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds. Salary Information Salary Placement varies according to experience and education. *Pay range listed above is for employees newly hired to BVSD or current BVSD employees that are new to the employee group (existing employees currently in this unit please refer to the pay range on the appropriate salary schedule) BVSD engages in a salary placement process vs. a salary negotiation process. This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience and education. All salaries are set by Human Resources based on a review of qualifications compared to the requirements on the job description; therefore listing all related education and experience on your application is recommended. Application and Selection Procedure External Candidates: Apply on-line at jobs.bvsd Current BVSD Employees: Must apply through the INFOR portal If you do not have internet access, a computer is available in the Human Resources Division, Education Center, 6500 E. Arapahoe, Boulder, Colorado. Applications are reviewed to match candidates with position qualifications, with a limited number selected for interviews. For the final selection, employment is contingent upon successful completion of the post-offer screening process, including a background check and possible medical examination. Benefits & Eligibility Boulder Valley School District is proud to offer eligible employees excellent benefits which may include: Free high-quality Health and Dental Coverage Vision Coverage Supplemental Life Insurance Employee Assistance Program Personalized Benefits Identity Theft Protection Flexible Spending Plans Retirement Savings Plans EcoPass Please see our Benefits Page for information on the benefits we offer and eligibility information. The Boulder Valley School District is an equal opportunity educational institution and does not unlawfully discriminate on the basis of race, color, ethnicity, sex, gender identity/expression, national origin, creed, religion, age, sexual orientation, disability or veteran status in admission or access to, and treatment and employment in its educational programs or activities. Inquiries or complaints: BVSD Legal Counsel - View phone number on click.appcast.io; Office for Civil Rights - #J-18808-Ljbffr