Administrative Assistant - Marketing Agency (Part-Time, Elkins Park)

Nexvel Solutions - Administrative AssistantNexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy.We're hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward.Above all, we're looking for someone who is exceptionally organized, genuinely warm and personable, and eager to learn. This is not a traditional "admin" role. You'll be drafting client-facing emails, reviewing deliverables before they ship, coordinating photoshoots, and keeping projects moving in Monday.com. Deadlines matter, communication matters, and follow-through matters. If you've worked in a marketing agency or client-services environment, this role will feel like home.This is an in-office position based in Elkins Park, PA. We're collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we'd love to meet you.Who This Role Is Perfect ForThis role is a great fit for someone who:Is exceptionally organized — the kind of person who color codes their calendar and never lets a task slipHas a warm, personable, client-friendly demeanor — people enjoy working with youIs genuinely curious and comfortable learning new tools, systems, and workflows quicklyHas worked in a marketing agency or fast-paced client-services roleLoves staying organized and managing moving piecesCommunicates clearly and professionally over emailEnjoys following up and keeping tasks from falling through the cracksTakes pride in delivering polished work and catching details before clients doThis Role Is NOT ForSomeone looking for a slow-paced front desk/admin jobAnyone uncomfortable with deadlines, follow-ups, or accountabilityCandidates who prefer to work independently with minimal communicationKey Responsibilities - Administrative AssistantScheduling, Communication & Meeting SupportSchedule internal meetings, client meetings, and project callsDraft, edit, and send professional client-facing emailsFollow up with clients to collect approvals, assets, and responsesAssist leadership with daily administrative tasks and organizationAttend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completedSend post-meeting recap emails summarizing next steps, responsibilities, and deadlines when neededTask & Project Coordination (Monday.com)Manage tasks and workflows in Monday.comEnsure deadlines are tracked and deliverables are progressingCommunicate with internal team members and contractors to keep projects movingHelp organize and document project details and next stepsPhotoshoot & Vendor CoordinationCoordinate logistics for photoshoots and content productionCommunicate with photographers/videographers and internal staffEnsure timelines, details, and deliverables are clearly communicatedQuality Assurance (QA)Review deliverables before they go to clientsCatch missing details, errors, formatting issues, or inconsistenciesEnsure work is professional, accurate, and ready for client deliveryClient Onboarding SupportCoordinate new client onboarding — gather access credentials and set up internal accounts and toolsOrganize client documentation, brand assets, and account information in our systemsPartner with leadership to ensure new clients feel supported and set up for success from day one