Executive Assistant

VapiVoice AI that resolves, not transfers. Most phone systems trap callers in menus and scripts. Vapi is the platform for deploying voice agents that know your business and can listen, adapt, and resolve in minutes.The numbers: 1 billion calls. 1 million developers. 10x enterprise ARR growthThe customers: Amazon Ring, ServiceTitan, New York Life, Intuit, Kavak, and thousands more, from YC startups to the Fortune 500The news: a $50M Series B led by Peak XV Partners, with Bessemer Venture Partners, Kleiner Perkins, M12 (Microsoft's Venture Fund), Y Combinator, and our earlier backers. Total raised: $72MWhy We're Hiring This RoleWe're looking for an exceptional Executive Assistant to support our CFO and Finance organization while also providing calendaring and ad hoc support to our VP of Sales. This is a high-trust, high-impact role for someone who thrives on creating order from chaos, anticipating needs before they arise, and helping executives operate at their highest level. You'll be a force multiplier across Finance, working with leaders, board members, investors, and cross-functional teams while handling highly confidential information with discretion.What You'll Do30 Day:Learn the priorities, operating rhythms, and communication styles of the CFO and VP of Sales. Take ownership of calendars, scheduling, travel, and meeting logistics.Build relationships across Finance and key cross-functional partners.60 Day:Independently manage complex calendars, travel, expenses, and executive communications.Coordinate leadership meetings, board logistics, investor meetings, and Finance planning cycles.Own operational processes that keep the Finance organization running smoothly.90 Day:Become a trusted partner who proactively identifies problems, removes friction, and keeps priorities moving.Drive cross-functional projects, improve operational workflows, and ensure nothing falls through the cracks.Serve as the connective tissue across Finance, GTM, and executive leadership.Who You Are3+ years supporting VP-level or executive leaders, ideally in a fast-paced startup.Exceptionally organized, proactive, and calm under pressure.Exercises outstanding judgment and discretion with confidential information.Strong written and verbal communicator.Comfortable with Google Workspace, Slack, Notion, DocuSign, and AI productivity tools.Thrives in fast-moving environments where priorities shift quickly.Takes ownership, follows through, and enjoys making executives and teams more effective.How We WorkBuild something worthy of loveCraft matters. We aim to build products and experiences customers genuinely love, not just tolerate.Commit and follow throughWe finish what we start and build trust by being people others can count on.Why not today?We value urgency and momentum. The fastest path to customer value usually wins.Seek raw inputWe go directly to customers, data, and teammates instead of relying on summaries or assumptions.It's our problemWe operate as one team. We share credit, own mistakes together, and support each other when things get hard.Be direct and kindWe give feedback clearly, respectfully, and without delay.Why VapiGenerational impact: Build the human interface for every businessOwnership culture: Many of us are previous foundersKind team: The founders, Jordan and Nikhil, are CanadiansTier-1 Investors: YC, KP seed, Bessemer Series AWhat We OfferReal stake: We offer a competitive salary and excellent equity ownershipComprehensive health coverage: medical, dental, and vision plansTeam love: We love hanging out, and we do quarterly off-sitesFlexible time off: take what you needMore: catered meals, transportation, gym, and a $10k annual L&D budget