Administrative Receptionist

Part-Time Administrative ReceptionistAll Kids Academy Head Start is seeking a Part-Time Administrative Receptionist! Join our team in the mission to close the achievement gap by providing quality school readiness programs and comprehensive services to children, families, and communities in East County.Under the direction of Human Resource Officer, performs a variety of general clerical/administrative duties in support of an assigned function/department/program to relieve director of routine details and assure efficient office operations. Typical duties include clerical, administrative and project-based assignments, including trainings, arranging meetings, and agency functions handling information requests from departments.Hours per week: 30Weeks per year: 52Competitive benefits include:403(b) retirement plan with up to 6% employer matchAnnual 5% pay rate increases, up to the maximum step16 paid holidaysTwo paid personal daysPaid sick leave$1500 Tuition Reimbursement each year$1000 Service Awards every 5 yearsPaid professional development daysMinimum employment qualifications:Education and experience: (Any combination equivalent to)High School diploma or GED, and a minimum of five (3) years of clerical/administrative work experience; andStrong computer literacy using MS Office (Outlook, Word, Excel), Internet, and various databases.Knowledge and abilities:MS Office, Microsoft Outlook, Excel, including shared calendars, email, and basic scheduling functions.Office practices, procedures and equipment.Basic recordkeeping, message documentation, and filing practices.Proper English usage, spelling, grammar, punctuation, and business communication.Must be able to input data using a computer terminal keyboardCustomer service practices and telephone techniques and etiquette.Operate at an exceptionally high level of attention to detail as well as accuracy;Operate with strong English grammar, spelling and keyboard skills;Deal with problems involving a few concrete variables in standardized situations;Communicate with people of various educational, socioeconomic, and cultural backgrounds;Work in a team environment with various department/center staff;Maintain both oral and written confidentiality; andEstablish and maintain effective working relationships with staff, public, and vendors.Maintain confidentiality and exercise discretion when handling visitors, telephone calls, messages, mail, deliveries, and internal informationMove/lift up to 30 pounds as needed.Essential functions:Serve as the primary point of contact for visitors and callers to the Administrative Office.Monitor the reception intercom system and maintain a welcoming, professional, and secure reception area.Greet, screen and refer visitors to the appropriate staff member or department.Ensure visitors complete the required visitor log upon arrival and sign out upon departure.Answer, screen, and transfer incoming Administrative Office telephone calls.Take messages and direct public inquiries, including enrollment-related inquiries, to the appropriate department or staff member.Check, document as necessary, and route Administrative Office voicemail messages to the appropriate staff.Receive, document as necessary, and route deliveries to appropriate staff members, departments, or storage areas.Monitor the Administrative Office USPS mailbox and retrieve incoming mail daily.Sort and distribute incoming mail to designated departmental mailboxes.Assist with the coordination, organization, and distribution of office, health, kitchen, and printing supplies.Monitor inventory levels and assist with maintaining adequately stocked office, supply, copy, and breakroom areas.Monitor and respond to office supply ticketing-system requests in a timely manner.Prepare office, health, and printing supplies for distribution to centers in accordance with approved supply requests and established courier schedules.Maintain office supply areas in a clean, orderly, accessible, and safe condition.Receive, unbox, restock, and organize office, health, printing, and kitchen supplies.Operate the postage machine and prepare outgoing mail for scheduled postal pickups, as assigned.Monitor postage balances and submit requests for postage refills as needed.Provide general administrative and clerical support to various departments, Office Manager and other Administrative Office departments as assigned.Assists with clerical duties as assigned.Physical requirements:Good manual dexterity;Requires ability to work in an office setting engaged in work of a primarily sedentary nature;Requires sufficient hand-eye coordination to input/export data using a computer terminal keyboard;Visual acuity to read computer screens, printed material, and detailed information; andAuditory ability to carry on conversations over the phone and in person;Must have the ability to sit and stand for extended periods;Must have excellent speaking and hearing ability;Must be able to input data using a computer terminal keyboard; andAdditional information: Prior to employment, in compliance with Immigration Reform and Control Act of 1986 as amended, employment candidate will be required to provide either proof of U.S. citizenship or other documents that establish the candidate's eligibility to be employed in the U.S. Head Start regulations require that no person shall work in any Head Start program until they have been fingerprinted and cleared through the Department of Justice.AKA Head Start is an Equal Opportunity Employer. No person will be denied employment, discriminated against, or prohibited from participating fully in employment opportunities for reasons of race, color, national origin, ancestry, citizenship, religion (including religious dress and grooming practices), creed, ethnicity, sex (including pregnancy, childbirth, or related medical condition), age, gender, gender identity, political affiliation, sexual orientation, genetic characteristic, marital status, military or veteran status, medical or physical disability, medical condition, or any other characteristic protected by federal state, or local law.Applicants will be required to obtain a Health Screening, TB clearance, proof of immunization against measles and pertussis (MMR and Tdap vaccines), and background clearance prior to starting employment.