Proposal Coordinator

Position Summary Agil3 Technology Solutions (A3T) is seeking a detail-oriented and proactive Proposal Coordinator to support the full lifecycle of proposal development for federal government contracting opportunities. The Proposal Coordinator plays a critical role in ensuring high-quality, compliant, and timely submissions by managing schedules, formatting proposal documents, coordinating with cross-functional teams, and assisting with the production and delivery of final proposals. Responsibilities Coordinate all administrative aspects of proposal development, including document formatting, version control, compliance checks, and final production Maintain and monitor proposal schedules and calendars to ensure all deadlines are met Assist Proposal Managers and Capture Managers in assembling proposal teams and organizing proposal kickoff and color team reviews (Pink, Red, Gold) Create and manage proposal outlines, compliance matrices, and content templates based on RFP requirements Collect, edit, and integrate input from subject matter experts (SMEs), subcontractors, and internal stakeholders Ensure proposals adhere to customer instructions, company standards, and branding guidelines Track and manage data calls, past performance inputs, resumes, and other proposal content Assist in maintaining the proposal content library and ensuring materials are current and compliant Coordinate proposal production, including submission via electronic portals or hardcopy if required Support post-submission activities such as final archiving, lessons learned sessions, and debrief preparations Required Qualifications Bachelor’s degree in English, Communications, Business, or a related field; or equivalent work experience 3+ years of experience in proposal coordination or development, preferably in a federal contracting environment Strong understanding of the federal RFP process, including FAR and DFARS requirements Exceptional attention to detail, organizational, and time-management skills Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, and Teams Ability to work independently and as part of a collaborative team under tight deadlines Preferred Qualifications Strong proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, Teams, and SharePoint Experience managing proposals using shared document libraries and collaboration tools Familiarity with version control and document formatting best practices in a proposal environment Exposure to proposal development methodologies (e.g., Shipley) is a plus APMP certification or similar proposal training is desirable Working Conditions Fast-paced, deadline-driven environment Occasional extended hours or weekend work to meet proposal deadlines Company Overview Agil3 Technology Solutions LLC ("A3T") is a Northern Virginia based, ISO 9001, ISO 20000-1 & ISO 27001 Certified, Women-Owned (WOSB) and Service-disabled Veteran-Owned (SDVOSB) small business. A3T has received recognition from industry outlets and has demonstrated rapid growth. Benefits Medical Insurance Dental Insurance Vision Insurance Life Insurance Short Term & Long-Term Disability 401k Retirement Savings Plan with Company Match Paid Holidays PTO Tuition and Professional Development Assistance Parking/Travel Reimbursement (metropolitan areas) #J-18808-Ljbffr