Accounting and Office Administrator

Accounting and Office Administrator

Company in Oak Ridge, Tennessee is seeking a highly organized and detail-oriented Accounting and Office Administrator to support financial operations, contract administration, and day-to-day office functions. This role plays a critical part in maintaining accurate financial records, supporting compliance, managing contracts, and ensuring smooth administrative operations across the organization. Pay: $55,000-$65,000 Benefits: Medical, Dental, Vision

Bookkeeping & Accounting Support

• Maintain accurate and up-to-date financial records
• Record daily transactions, journal entries, and general ledger activity
• Reconcile bank accounts and credit card statements
• Assist with monthly and year-end financial close
• Prepare financial reports as requested by management or external accountants
• Support audits and financial reviews

Accounts Payable (AP)

• Process vendor invoices accurately and timely
• Verify invoice approvals and coding
• Schedule and issue payments (ACH, checks, wires)
• Maintain vendor records and W-9 documentation
• Resolve vendor inquiries and discrepancies

Accounts Receivable (AR)

• Prepare and issue customer invoices
• Track receivables and follow up on past-due accounts
• Apply payments and reconcile customer accounts
• Maintain accurate customer billing records

Contracts Administration

• Maintain organized contract files and databases
• Track contract terms, renewals, expirations, and compliance requirements
• Assist with drafting, reviewing, and processing contracts and amendments
• Coordinate contract execution and internal approvals
• Serve as a point of contact for contract-related administrative matters

Office Administration

• Provide general administrative support to leadership and staff
• Manage office supplies, vendors, and service providers
• Coordinate calendars, meetings, and documentation
• Assist with onboarding and offboarding administrative tasks
• Maintain organized digital and physical filing systems
• Support special projects and cross-functional initiatives as needed

Qualifications

Required:

• 3+ years of experience in bookkeeping, accounting support, or office administration
• Strong understanding of AP/AR processes
• Experience managing contracts or administrative legal documentation
• Proficiency with accounting software (e.g., QuickBooks or similar)
• Strong Microsoft Excel and Office skills
• Exceptional attention to detail and organizational skills
• Ability to handle confidential information with discretion

Preferred:

• Experience in a technology, science, or publicly traded company
• Familiarity with compliance, audits, or SEC-related support
• Associate's or Bachelor's degree in Accounting, Business, or related field

Core Competencies

• Accuracy and attention to detail
• Time management and prioritization
• Strong written and verbal communication
• Problem-solving and follow-through
• Ability to work independently and collaboratively