Operations Coordinator III

We are looking for an Operations Coordinator to oversee and enhance operational processes across our organization. The ideal candidate will possess a strong work ethic and a proactive approach to executing operational tasks that align with team objectives. In this role, you will provide direct support for process improvements and internal and external initiatives, frequently navigating ambiguous environments.

Day-to-Day Responsibilities:

• Own onboarding and offboarding for team members, acclimating new hires to the building and the team, and managing exits that often come with limited notice.
• Execute, organize, and streamline core operational tasks for the group.
• Lab and equipment logistics; distributing gear; supporting facility space allocation.
• Maintain information-sharing platforms and document repositories.
• Coordinate team events and activities (including physical setup).
• Monitor operations, catch issues early, and fix or escalate.
• Build simple tools and provide light technical support.

Key Responsibilities:

• Execute, organize, and streamline core operational tasks across the team.
• Monitor operations to identify potential issues, taking corrective action or escalating as appropriate.
• Maintain and organize information-sharing platforms and document repositories.
• Develop new tools to address organizational requirements and deliver technical support.
• Coordinate and facilitate team events and activities.
• Assist in the management and allocation of facility space.

Qualifications:

• Minimum 5 years of professional experience in operations (or equivalent) demonstrating sustained operational excellence.
• Proven project management, interpersonal, and communication skills, with meticulous attention to detail.
• Proactive disposition with a demonstrated capacity to manage multiple priorities simultaneously.
• Strong cross-functional collaboration skills to engage effectively with stakeholders across the organization.
• Exceptional organizational and time management capabilities.
• Prior experience in a fast-paced research or product development environment.
• Bachelor's degree in Business, Administration, or a related field; relevant professional experience will also be considered.

Required Skills:

• Strong interpersonal communication - must be sociable, approachable, and comfortable interacting with everyone from junior employees to VPs.
• Strong written communication - clear, professional documentation and correspondence across a research org.
• Hands-on operational execution - willingness to personally do the physical/logistical work (event setup, equipment distribution, lab logistics, onboarding/offboarding walkthroughs), plus the organization and project-management discipline to juggle multiple priorities.

Preferred Skills:

• Prior experience in a fast-paced research, hardware, or product-development environment.
• Tool/process building, creating lightweight tools, trackers, and documentation repositories to solve org needs.

Benefits:

• 401(k).
• Dental Insurance.
• Health insurance.
• Vision insurance.
• We are an equal-opportunity employer and value diversity, equality, inclusion, and respect for people.
• The salary will be determined based on several factors, including, but not limited to, location, relevant education, qualifications, experience, technical skills, and business needs.

Additional Responsibilities:

• Participate in OP monthly team meetings and participate in team-building efforts.
• Contribute to OP technical discussions, peer reviews, etc.
• Contribute content and collaborate via the OP-Wiki/Knowledge Base.
• Provide status reports to OP Account Management as requested.

About us:
At OP, we help you harness the power of technology for maximum impact. A technology consulting and solutions company, we offer advisory and managed services, innovative platforms, and staffing solutions across a wide range of fields including AI, cyber security, enterprise architecture, and beyond. For nearly two decades, we've been challenging the status quo of the consulting industry, serving up fresh, ingenious thinking through a radically lean structure. Together, this strategy delivers unprecedented performance at an unparalleled pace for faster results that propel your business forward.