Legal Assistant (Paralegal & Administrative Support)

D.A. Davidson Companies is an independent, employee‑owned company with a rich history spanning 90 years. We are dedicated to integrity and ethics while delivering outstanding service to clients, colleagues, and communities. Learn more about our culture and impact in our annual report. Function The Legal Assistant (Paralegal & Administrative Support) works with the General Counsel and a legal team of seven. This role combines paralegal responsibilities with administrative support to ensure efficient execution of legal workflows and day‑to‑day business operations. Responsibilities Key responsibilities include: Managing calendars, travel, and meeting coordination. Correspondence and vendor contract management for the legal department. Researching legal questions and assisting with litigation discovery. Processing subpoenas and maintaining secure legal files. Preparing and maintaining legal documents. Support regulatory filings and maintain documentation as required. Tracking deadlines, filings, and legal matters to ensure timely completion. Legal Support Assist attorneys with legal research, document preparation, and regulatory analysis. Draft, review, and manage standard legal documents, including agreements, disclosures, and internal memoranda. Assist with litigation support tasks, including coordinating discovery, collecting and organizing documents, assisting with filings, and tracking deadlines. Maintain internal legal department tracking logs such as litigation hold summaries, active and closed legal matter reporting, legal expense tracking and outside counsel guidelines. Support regulatory filings and maintain documentation in accordance with applicable legal requirements. Track and manage deadlines, filings, and legal matters to ensure timely completion. Maintain organized and confidential legal files and records. Contract & Document Management Coordinate the intake, review, and routing of contracts and legal materials. Assist with due diligence and document compilation for transactions, audits, and inquiries. Assist with responses to subpoenas, document requests, etc. Assist with litigation and arbitration management including documentation gathering, e‑discovery, and email review. Administrative Support Provide primary legal and administrative support to the General Counsel. Provide administrative support to the legal team, including scheduling, correspondence, and meeting preparation. Provide administrative support to the legal team with respect to travel and expense tracking and reimbursement. Coordinate internal communications and assist in preparing presentations and reports. Support departmental processes and contribute to workflow improvements. Assist with onboarding, training materials, and internal documentation as needed. Cross‑Functional Collaboration Respond to internal requests for information and documentation in a timely and professional manner. Support implementation of firm policies, procedures, and initiatives. Required Qualifications Bachelor’s degree or equivalent experience. Paralegal certificate or relevant legal training. 2‑5+ years experience in a paralegal, legal assistant, or administrative support role. Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams). Preferred Qualifications Experience in financial services, broker‑dealer, or investment advisory environment. Familiarity with regulatory frameworks (e.g., SEC, FINRA). Experience with contract management systems or legal workflow tools. Strong organizational and communication abilities. Experience managing legal documents and confidential data. Experience with e‑discovery in litigation and regulatory matters and familiarity with common platforms. Discretion and trustworthiness in handling sensitive information. What we offer Medical, Dental and Vision. Company 401(k) and ESOP contribution. Generous sick, vacation, and maternity/parental leave. Paid holidays. Professional Development Opportunities. Tuition Reimbursement ($15,000 lifetime cap). Discounted personal insurance including home, auto and recreational vehicles. Charitable gift‑matching program. Davidson Day of Giving – our tradition of positively impacting communities in which we live and work. The potential base pay range for this role is $82,000 to $103,000 annually. Compensation is determined on a case‑by‑case basis. Equal Opportunity Employer At D.A. Davidson, we are committed to fostering a diverse environment that supports the development and inclusivity of all employees. We are an equal‑opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. California applicants, please see D.A. Davidson’s California Resident Privacy Policy. #J-18808-Ljbffr