Communications Coordinator I

Job Title : Communications Coordinator I Location : Culver City - 8900 Venice Boulevard, CA 90232 Pay rate : $30.00 - $32.00/hr Work schedule : Full-Time | 5 days per week (40 hours). Hybrid Structure: Operates on a hybrid model requiring 3 days on-site per week at the Ivy Station office. Overtime Requirements: Overtime is expected. Periodic weekend and on-call availability is required alongside weekday evening attendance for Red Carpet Premiere Events. Overview The Communications Coordinator I supports entertainment publicity campaigns across a diverse catalog of multi-genre television titles, including drama, comedy, late-night, and special programming. Working in a close-knit, collaborative, and bi-coastal environment with media relations teams, this hands-on role helps execute press days and high-profile marketing initiatives. The position acts as an operational anchor for publicity workflows, balancing digital asset management and corporate logistics with direct talent and media interactions. Job Specifications Key Responsibilities Show Asset Management : Help manage and distribute campaign asset requirements, including promotional photos, video clips, episodic loglines, talent bios, and official headshots. Press Material Development : Draft foundational publicity materials, including formal press releases, media alerts, and ongoing editorial content. Talent Coordination & Care : Formulate complex travel arrangements and custom itineraries for talent. Coordinate and schedule professional glam services for high-profile individuals. Special Event Logistics : Assist with the active planning, physical staffing, backend logistics, and media relations for prominent press events (e.g., Upfronts, Comic-Con, TCA tours, press junkets, photo shoots, promotional trips, film festivals, premiere red carpets, and awards show carpets). Database & Contacts Upkeep : Build, organize, and update press contact lists, master media directories, and targeted editorial calendars. Campaign Coverage Analytics : Compile, track, and format multi-platform show campaign coverage reports to evaluate public relations efficacy. Financial Administration : Assist in tracking ongoing show publicity budgets, auditing expenditures, and processing vendor invoices. Operational Maintenance : Keep departmental and team calendars updated with ongoing publicity timelines. Organize bulk physical and digital press mailings. Participate in creative department brainstorms and team-wide PR meetings. Must Have Skills / Requirements Entertainment Publicity Background : 1+ years of direct experience operating within entertainment publicity, showing a clear functional understanding of the entertainment press corps, industry trends, and social media ecosystems. High-Profile Communication : 1+ years of excellent verbal, written, and interpersonal communication skills. Proven capacity to interact professionally with high-profile individuals, including actors, directors, producers, and senior journalists. Deadline-Driven Organization : 1+ years of demonstrated organization and prioritization skills to handle multiple moving projects simultaneously in a fast-paced, deadline-driven media environment. Discretion & Professionalism : Good judgment and a proven ability to manage confidential corporate or talent information with strict discretion. Technical Software Skills : Advanced operational proficiency utilizing Microsoft Office applications (Outlook, Word, Excel, and PowerPoint). Preferred Qualifications (Nice to Have) Deep functional familiarity navigating major consumer social media platforms (specifically TikTok, Instagram, and X). Prior history as a former internal corporate intern within a media or entertainment space. A cumulative GPA above 3.0 from an accredited university. Education & Experience Experience : 1+ years of entertainment publicity, public relations, or media agency experience. Education : Bachelor's Degree or equivalent experience is preferred. Term : 1-Year Contract Assignment Assignment Duration : 07/06/2026 to 07/06/2027 (Extension or full-time conversion is possible based on performance and business evolution). Interview Process Round 1 : Initial virtual interview with the Hiring Manager and Director. Round 2 : Secondary virtual interview with the Director and team Coordinator. Round 3 : Potential final-round evaluation with the Vice President (VP). Benefits (employee contribution): Health insurance Health savings account Dental insurance Vision insurance Flexible spending accounts Life insurance Retirement plan All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. inSync Staffing