Legal Office Assistant

Full-Time/ Non-Exempt Position – Pay Range: $24.64–$27.38 Job Summary The Legal Office Assistant provides discovery reports to appropriate parties according to office policy and Wisconsin Statutes. Accepts new referrals and reports from law enforcement with utmost accuracy, provides defense attorneys invoices and instructions for how to obtain discovery, expedites and enters new custody referrals on a daily basis. Provides criminal complaints to appropriate parties for warrant return hearings, runs driving records for appropriate custody hearings, tracks and accepts weekly OWI referrals and maintains calendar for weekly OWI intake court. Answers phones for the office. Provides information services to visitors, defendants, defense attorneys, probation agents, and police agencies. Provides report information for Probation agents for Presentence Investigations. Drafts and prepares letters, receipts, fee payments, disperses interoffice mail and court documents, maintains open files and records organization, processes evidence release forms to law enforcement and maintains selected office equipment. Orders forms as necessary. Interprets and processes no issue letters and ordinance violations and determines if a letter needs to be generated and sent to the Clerk of Courts office to release bail money. Essential Functions and Responsibilities 25% Discovery: Accepts discovery payments and provides reports and electronic media to appropriate parties according to office policy and Wisconsin Statutes. 30% New Referrals: Receives, reviews and processes requests for charges. 40% Reception: Engages with and professionally encounters all manner of contacts in an extremely high volume position. Provides information to general public, attorneys, law enforcement agencies, probation agents. Frequently encounters people displaying the very worst of human behaviors. 2% Payments: Processes payment for discovery materials, Deferred Prosecution Agreement, Diversion and Restitution payments. 2% Decline to Prosecute Letters: Interprets and processes letter of no issue of criminal charges, sends letter to Clerk of Courts office for return of bail money. 2% Office Support: Maintains copier, orders certain forms and office supplies, constructs letters, memos, maintains open files, processes evidence release forms. 2% Schedule Pretrial Conferences: Checks availability of District Attorney’s and schedules on appropriate date and time. Supervision Exercised: None. Minimum Education Qualifications High school diploma or equivalent. Two years of experience preferred in a legal office setting or further education in the legal field. Licenses, Certifications, and Other Requirements: None. Minimum Knowledge, Skills, and Abilities Qualifications Knowledge of court procedures, practices, and legal terminology. Practical computer experience. Experience working with databases and document processing, including any relevant work with file sharing systems. Knowledge of modern office equipment; knowledge of spelling, punctuation, and grammar; skill in word processing, data entry, and editing documents; oral and written communication skills. Ability to work independently. Ability to perform difficult and varied tasks. Be very detail oriented. Familiarity with the criminal justice system would be helpful. In evaluating candidates for this position, the organization may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. Physical Requirements Prolonged periods of sitting and working on a computer. May experience frequent periods of standing, walking, pushing, and/or pulling. Ability to lift 25 pounds. Work Environment Work is performed in an office environment. May have to deal with irritated, agitated, hostile, or violent individuals. Any clerical error could lead to a delay in case proceedings, a case being dismissed, or a violation of victim rights. We are responsible for multitasking and covering other support staff in their absence. EOE / ADA Statement Ozaukee County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Ozaukee County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Benefits Ozaukee County offers a generous benefits package including: health, dental, life, and vision insurance; free employee health clinic and Teladoc; paid holidays, vacation, and sick time; state of Wisconsin WRS defined benefit pension program; bonus opportunities; employee fitness room; wellness program and wellness reimbursement; tuition reimbursement and continuing education opportunities; and more. Some benefits offered are dependent on full‑time/part‑time status. Ozaukee County prohibits discrimination and harassment of any type against applicants and employees on the basis of race, color, religion, sex, national origin, age, handicap, disability, genetics, veteran status or military service, marital status, or sexual orientation, gender identity or expression, or any other characteristic or status protected by federal, state or local laws. Ozaukee County also provides reasonable accommodations to qualified individuals with disabilities in accordance with the requirements of the Americans With Disabilities Act and applicable state and local laws. #J-18808-Ljbffr Ozaukee County