School Office Assistant - MSB

Overview Missouri Department of Elementary and Secondary Education Missouri School for the Blind Vacancy Title: School Office Assistant This position provides technical and/or paraprofessional support in addition to traditional clerical duties. Some autonomy in the performance of duties can be expected. Work is often of a highly confidential and sensitive nature. The incumbent must have the ability to perform the essential functions below either with or without reasonable accommodation. What You'll Do Reviews documents and contracts to ensure accuracy before forwarding for processing. Proofreads manuals and technical reports to ensure accuracy. Routes documents and contracts to appropriate party(ies) for review, signature, and processing. Trains staff on appropriate division/section procedures and/or equipment. Assists in making logistical arrangements, travel schedules and/or reservations for conferences and workshops. Assists with conference and/or workshop support to include registration, creation and dissemination of materials, preparing invoices, and taking meeting minutes. Assists in coordinating workflow of office paperwork. Assists in creating brochures, newsletters, PowerPoint presentations, flowcharts, organizational charts and other meeting items. Researches, compiles, creates and/or assembles files and copies informational, statistical and other reports/documents for review teams, supervisor review, or in preparation for mass mailings. Receives, opens, and distributes section mail to appropriate person(s). Provides technical assistance to staff, clients and others including answering phones, routing calls to appropriate person(s) or taking messages. Maintains section inventory and accounts for expenditure of funds. Prepares expense reimbursement forms. Additional Responsibilities Attend meetings in order to receive/convey information. Perform other related duties as assigned. All you need for success High School diploma or G.E.D. certificate. Four or more years of experience successfully performing progressively responsible support tasks. Intermediate and/or advanced training in spreadsheet, database, HTML, and word-processing applications preferred. More reasons to love this position The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here. Equal Opportunity and Affirmative Action Employer: Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at View phone number on click.appcast.io, through Missouri Relay System at View phone number on click.appcast.io, or via email at View email address on click.appcast.io. Notice of Non-Discrimination: The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, age, veteran status, mental or physical disability, or any other basis prohibited by statute in its programs and activities. Inquiries related to Department employment practices may be directed to the Jefferson State Office Building, Human Resources Director, 8th floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, Missouri 65102-0480; telephone number View phone number on click.appcast.io or TYY View phone number on click.appcast.io. To Our Applicants with Disabilities: For assistance with any phase of the Department process, please notify the Director of Human Resources at View phone number on click.appcast.io. Reasonable attempts will be made to accommodate special needs. TTY/TDD Relay Missouri service View phone number on click.appcast.io. Notice to Applicants: The Missouri Department of Elementary and Secondary Education is unable to sponsor applicants in their application for work visas through INS. If you have questions, please contact Human Resources. If you have questions about this position please contact: View email address on click.appcast.io #J-18808-Ljbffr State of Missouri